Operations Specialist

Operations Specialist

Onsite Monday - Friday (9:00am - 5:30pm)

Based in Belfast City Centre

Reperio Human Capital is one of Ireland's leading specialist IT recruitment consultancies, partnering with innovative technology companies and high-growth businesses across Ireland and the USA.

The Operations Specialist will support the day-to-day operational infrastructure of our business, ensuring recruitment operations, contractor administration, invoicing workflows, and internal systems run efficiently and effectively.

While the role includes support with invoicing follow-ups and credit control administration, the primary focus is operational coordination, business support & managing vendor agreements & renewals.

Whilst focusing on our Belfast operation, significant attention will be on our US operation, so some travel (1-2 times per year) may be required, as we seek to grow our US operation.

• Support the day-to-day operational running of the business
• Coordinate contractor onboarding, compliance checks, and documentation
• Manage contracts, vendor agreements & renewals.
• Maintain accurate CRM and recruitment system data
• Assist with contractor administration and timesheet processes
• Support recruitment consultants with operational tasks where appropriate.
• Help improve internal processes and operational workflows
• Ensure compliance with internal procedures and client requirements
• Support general office administration and business coordination activities

• Support the Finance Manager with invoicing administration
• Follow up outstanding invoices and client payments
• Maintain debtor tracking records and payment updates
• Liaise professionally with clients regarding payment queries

• Maintain operational trackers and internal reporting documents
• Support CRM and system updates
• Support process improvement and operational efficiency initiatives

• Previous experience in operations, administration, recruitment support, or business coordination
• Previous experience with invoicing or credit control.
• Strong organisational and multitasking skills
• Excellent communication and relationship management ability
• Confident following up with clients regarding invoices and outstanding payments
• High attention to detail and strong administrative capability
• Experience using CRM or business systems
• Ability to work effectively in a fast-paced commercial environment

• Competitive salary based on experience
• Career progression opportunities within a growing consultancy
• Opportunities to travel to our US office on occasion
• Healthcare & Life Cover benefits
• Regular office social events and international teambuilding trips
• Supportive and collaborative working environment
• Modern office environment in Belfast, with onsite gym & changing facilities.

Reperio Human Capital acts as an Employment Agency and an Employment Business