Receptionist, Administrative​/Clerical

Job reference:

Location:

Belfast, Northern Ireland, United Kingdom

Company:
Bit recruit

Client /

Employer:

Occupop

Posted: 20.05.2026

Shift: Flexible shift basis; must be available to work between 7:00am - 7:00pm Monday to Friday.

Pay rate: £15.00 p/h

• Front of House & Administration
  • Welcome and assist visitors to site in a professional manner
  • Manage the visitor booking system, issue site passes, and validate car parking tickets
  • Handle incoming calls, parcels, post, and general correspondence
  • Support general site communications and administrative duties
  • Coordinate hospitality bookings and meeting arrangements
• Facilities & Operations Support
  • Liaise with the Helpdesk team in Dublin regarding maintenance requests and site issues
  • Liaise with technicians and monitor progress on site
  • Monitor all maintenance and facilities works to comply with KPI's
  • Support the Operations Manager with ordering site supplies and consumables
  • Assist with internal communication memos and operational updates
• Contractor & Compliance Management
  • Manage contractors on site and ensure all correct protocols and permit procedures are followed
  • Issue contractor and visitor passes as required
  • Support statutory compliance activities and maintain accurate records
  • Manage and maintain Health & Safety notice boards
  • Coordinate and schedule staff toolbox talks and safety briefings
  • Record and monitor safety observations and support a positive safety culture

• Previous experience within facilities, operations, administration, or site coordination
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience dealing with contractors and compliance procedures is desirable
• Proficient in Microsoft Office and general administration systems
• Ability to work independently and as part of a team
• Flexible approach to working hours and operational requirements
• Access NI and BPSS will be required for this role

• Free virtual GP service
• Access to our Employee Assistance Programme (EAP)
• Mi Recognition, Talent Referral Scheme
• Long service awards
• Mi Deals (Fantastic savings at high street stores)
• Bike2
  
  Work Scheme
• Learning & development (access to 200 courses on our L&D platform)

Mitie is an equal opportunity employer.