Receptionist, Administrative​/Clerical

Mitie Ireland seeks a Facilities & Operations Support professional to manage front‑of‑house duties and support site operations on a flexible shift basis.

Location:

Belfast, UK.

Working hours:

7:00 am – 7:00 pm, Monday to Friday. Pay rate: £15.00 p/h.

• Welcome and assist visitors to site in a professional manner
• Manage the visitor booking system, issue site passes, and validate car parking tickets
• Handle incoming calls, parcels, post, and general correspondence
• Support general site communications and administrative duties
• Coordinate hospitality bookings and meeting arrangements
• Liaise with the Helpdesk team in Dublin regarding maintenance requests and site issues
• Liaise with technicians and monitor progress on site
• Monitor all maintenance and facilities works to comply with KPI's
• Support the Operations Manager with ordering site supplies and consumables
• Assist with internal communication memos and operational updates
• Manage contractors on site and ensure all correct protocols and permit procedures are followed
• Issue contractor and visitor passes as required
• Support statutory compliance activities and maintain accurate records
• Manage and maintain Health & Safety notice boards
• Coordinate and schedule staff toolbox talks and safety briefings
• Record and monitor safety observations and support a positive safety culture

• Previous experience within facilities, operations, administration, or site coordination
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience dealing with contractors and compliance procedures is desirable
• Proficient in Microsoft Office and general administration systems
• Ability to work independently and as part of a team
• Flexible approach to working hours and operational requirements
• Access NI and BPSS certification required

• Free virtual GP service
• Access to Employee Assistance Programme (EAP)
• Mi Recognition
• Talent Referral Scheme
• Long service awards
• Mi Deals (access to high street store savings)
• Bike2
  
  Work Scheme
• Learning & development (access to 200 courses on L&D platform)

Mitie is an equal opportunity employer.