Front of House & Office Coordinator TLNT_NI

Position: Front of House & Office Coordinator TLNT1_NI
Front of House & Office Coordinator Permanent, 35 hours per week Mon Thurs 8:30am4:30pm, Fri 8:30am1:00pm. £25,000 per annum

Job Purpose:

As the first point of contact for visitors, clients and colleagues, you will play a key role in creating a professional, welcoming, and efficient office environment. Alongside managing reception, you will coordinate meetings and office events, support day-to-day office operations, and provide administrative assistance across the business, including Health & Safety, HR and Recruitment.

Key responsibilities:

Deliver a professional front of house service by welcoming visitors, managing incoming calls, coordinating meeting rooms, and arranging refreshments and lunches to ensure a positive experience for guests and staff. Coordinate internal meetings, office events and day-to-day office operations, including managing supplies, handling post, liaising with contractors, coordinating office maintenance, and ensuring the office runs efficiently. Provide administrative support across the business, including Health & Safety, HR and Recruitment, through document preparation, data entry, record keeping, maintaining compliance documentation, supporting GDPR processes and advertising vacancies across recruitment platforms & social media.

Maintain accurate records and prepare reports to support business operations and compliance requirements. Undertake general administrative duties and provide support across the wider business as required.

Essential Criteria :
Minimum of 6 months experience in a reception, front of house, office, or customer service role. 5 GCSEs Grade C or above including English Language and Mathematics or equivalent. Confident using Microsoft Office applications, including Outlook, Word, Excel and Teams. Good written & verbal communication skills, including the ability to prepare documents and communicate professionally by email. High degree of accuracy Customer service focused with attention to detail Highly organised with excellent time management skills and the ability to prioritise a varied workload.

Ability to work independently & use initiative Ability to be flexible and adaptable in a busy environment Desirable Criteria:
Experience using social media platforms in a professional setting or confidence in creating and posting business content. Experience supporting HR, Recruitment or Health & Safety administration. Access to a vehicle for work purposes Application:
For more information, or a full job description/person specification, please contact the Human Resources Department Tel: or email:
Application packs are downloadable from where there is also the option to apply online. Closing date for receipt of completed applications is:
Wednesday 22nd July at 5pm