Administrative Assistant

ISP Administrative Assistant (Learning Reviews)

Job Description

Location:

Remote (UK) Contract type:
Fixed-term, 12-14 months

Working hours:

Part-time, 0.8 FTE Purpose of Role School Learning Reviews aim to accelerate school progress through the Learning Improvement Process (LIP) so all schools can reach mastering within five years. This role is essential to reaching this goal. Reporting to the Head of Learning Reviews, the Administrative Assistant will provide administrative support to the School Learning Review Team. The role involves organising and coordinating flights and accommodation, managing expense claims, and ensuring smooth logistical coordination for the team’s activities, ensuring that Group policies are always followed.

In addition, the Administrative Assistant will manage and analyse outputs from Learning Reviews including reports and all Review data. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple tasks efficiently as well as being able to confidently manage and analyse data. The role may require response outside typical office working hours by agreement with the Head of Learning Reviews.

• Organise flights and accommodation for Review team members in line with the School Learning Review schedule, in budget and compliant with Group policies.
• Liaise with regional coordinators and external vendors (e.g., corporate travel agencies, hotels) to secure cost-efficiency.
• Prepare detailed travel itineraries and provide all necessary travel documents (including details of entry requirements, visas where appropriate, etc.).
• Support with the application of required visas.
• Coordinate transportation arrangements as needed (e.g., car rentals, airport transfers).
• Resolve unexpected changes in travel plans including rebooking and flight cancellations.

• Oversee delegated budgets to ensure that spending remains within agreed limits within and across reviews, and report annually on cost effectiveness of Reviews.
• Manage expense claims for the School Learning Review Team, ensuring all claims are submitted in accordance with ISP expense policies.
• Assist team members with any queries related to expense claims and provide guidance on policy compliance.
• Analyse efficiencies of budget provision and report annually.

• Use LIP scores to evidence the impact of Learning Reviews by evaluating progress of reviewed schools.
• Use Learning Visit data from Learning Reviews and compare with other school data.
• Manage key data sheets for wider use in Learning & Innovation (e.g. Academic Achievement Master Data).
• Create reports on key performance indicators including analysis of agreed targets for schools.
• Analyse efficiencies of budget provision and report annually.

• Provide general administrative support to the Learning Review team.
• Set up and maintain review folders for each school, ensuring that key documents are included and revised in liaison with the Head of Learning Reviews.
• Assist with the preparation and distribution of meeting agendas and minutes.
• Maintain and update team calendars, ensuring all key dates and deadlines are communicated effectively.
• Organise key documents in preparation for each Review – including report formats, LIP and comparison data pre- and post-Review.
• Maintain a centralised record of Reviews and resulting reports, documents and data.
• Maintain a central list of active review team members together with key contact and training information.
• Proofread final reports and correct before publishing.
• Coordinate online training sessions and Lead Reviewer training.

• Act as the primary point of contact for travel and expense-related inquiries from the School Learning Review Team.
• Liaise with regional coordinators and external vendors (e.g., travel agencies, hotels) to secure favourable rates and ensure high-quality service.
• Coordinate with other administrative staff and departments to ensure seamless operations and support.

• Proven experience as an administrative assistant, office assistant, or in a similar role.
• P…