Administrator Reception

An excellent opportunity for a Temporary Part Time Receptionist/Administrator to join an organisation based in Belfast

Pay Rate: £13.07

Hours of work: 21.5 hours per week (Wednesdays and Thursdays, 8.45am to 4.45pm, Fridays 8.45am to 4.30pm).

Duration:
Starting immediately until 7th Nov

Job purpose:

To act as the first point of contact for visitors to the College, and to provide clerical and administrative support in the office

Essential Criteria:

• 5 GCSE's/O Levels including English and Maths (grades A to
  
  C) or equivalent qualifications.
• Fully conversant with Microsoft office applications.

Main Duties and Responsibilities:

• Receiving all visitors to the College, providing information, making appointments, informing staff of arrivals, and provision of hospitality as required;
• Operating telephone switchboard, taking and forwarding messages;
• Provide secretarial services to the Vice Principals, Senior Management Team, Heads of Department and other Teaching staff as and when required.
• Extensive use of C2K computer system and Microsoft Office software; including preparation of power point slides for presentations. Set up and maintenance of databases for various school activities and events.
• Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of e-mail, intranet, and internet facilities, where appropriate;
• Undertaking general office duties, assisting in preparation of mail-outs and general student correspondence.
• Ensure the secure storage of valuable items, including mobile phones and confidential documentation;
• Assisting with the organisation of materials for College events including Open Days, Parent's evenings, concerts, plays etc.
• Sort, screen and distribute mail to relevant staff;

Skills:
Receptionist Reception Admin Administrator Belfast