PA. Executive Assistant

Executive Assistant

Northern Ireland

6 months

One of our large financial clients is currently looking for a PA. Executive Assistant to join there team

• Relieves management of administrative details; diary management, travel scheduling.

• Scheduling of team meetings for the wider group- prepare agendas and minute taking

• Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives
• Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings

• Co-ordinates with other EAs in other locations as required

• Assist with general office management, during period of rapid expansion of the team
• Supports project activities, including tracking actions, gathering information, preparing reports and presenting data..

What we are looking for:

• Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives.

• Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities.
• Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision.

• Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels.

• Ability to obtain information in a timely and efficient manner.

• Ability to prepare senior leadership communications, presentations and briefing materials

• Discretion and the ability to maintain and manage confidential information.

• Proficiency in calendar management for multiple leaders

• Proficient in Microsoft 365 applications, including Teams, SharePoint, and PowerPoint.

Desired Skills

• Demonstrated ability to quickly learn new processes, systems, and ways of working with minimal onboarding.

• Experience with various systems such as Ariba, eRequest, Concur, Recognition Tool and Workday

• Proficiency in internal technology ordering systems

• Recent work experience with detailed accomplishment examples and proven ability to take the initiative.
• Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings.

• Ability to prepare senior leadership communications, presentations and briefing materials

Skills:
PA Executive Assistant diary management travel workday