DSEAR Project Administrator

• Department: BFS-BRA - Fire Safety Practice
• Business Unit:
  Fire Safety Practice
• Compensation: up to GBP 26500 - yearly

About Environment & Safety

SOCOTEC’s Environment and Safety team provides expert environmental, health and safety consultancy and compliance services that help organisations manage risk, protect people and safeguard the environment. Our services include environmental monitoring and consultancy, water safety and hygiene solutions with Legionella risk assessments and water system management, fire safety consultancy and inspections, occupational hygiene assessments and workplace exposure monitoring, and specialist advisory support on regulatory and sustainability challenges.

We use industry-leading tools and science-based approaches to deliver accurate data, practical guidance and innovative solutions that ensure compliance with UK legislation, minimise environmental impact and create healthier, safer workplaces for clients

What's in it for you?

Your expertise deserves recognition. Alongside a competitive salary, we offer a comprehensive benefits package including 25 days holiday (with the option to buy more), an electric car scheme (where applicable), employee recognition programmes, family-friendly support, exclusive retail discounts, employee assistance programmes, and an enhanced company pension. SOCOTEC UK & Ireland are proud to be Disability Confident accredited.

Project Administrator

Are you interested in project administration and coordination? This could be your opportunity to excel as a Project Administrator, playing a vital role in supporting SOCOTEC’s continued success.

As SOCOTEC grows, so do our teams. We’re looking for a dedicated Project Administrator to join our Environment and Safety division and wear the SOCOTEC badge with pride.

We are seeking a proactive, reliable, and flexible Project Administrator to join our Environment & Safety team. This role is responsible for providing effective project administration to meet the needs of the business, supporting the successful delivery of Fire Safety services to our clients, and contributing proactively to the growth and development of both the department and the company.

In this role, you will need the confidence to work independently while also collaborating effectively as part of a wider team.

The tasks you will undertake will include (but are not limited to):

• To receive work from client and set it up on the information management system
• Provide effective and efficient administrative support to the business unit.
• Maintain project trackers and input data accurately
• Uploading and downloading information from client systems
• Monitoring and maintaining KPI’s, escalating issues should they arise
• Scheduling and forward planning of site visits to ensure cost effective programming
• Allocating work to the project team
• Attending client meetings alongside project/technical lead for training, note taking and assistance purposes
• Process reports for timely submission to our clients
• Ensure all Purchase Orders and Work Orders are in place
• Raise invoices against work undertaken and agreed scope/fees
• Handle invoicing queries as they may arise
  
  Dealing with client andconsultantqueries and re-direct as appropriate
• To keep project documentation and other reports up to date as required including on the company database system
• Respond to requests for information in a timely manner
• To deal with customers courteously and efficiently in a way that reinforces and harmonises the company and client relationships
• Maintain a positive team environment to promote the overall interests of the company without regard to sectional or divisional boundaries
• Comply with health and safety regulations
• To operate within SOCOTEC UK Limited terms, conditions, and procedures
• To undertake other duties, within the competence of the post holder, as may be reasonably required from time to time

To be a successful Project Administrator, you should be able to demonstrate:

• Demonstrate excellent work ethic and contributes to a positive culture
• Intermediate level in MS Office and business management software (e.g., CRM, ERP) Analytical mindset with…