Academic Records Administrator

Location flexible (Ayr, Cupar, Broxburn, Dumfries, Aberdeen or Edinburgh) Permanent / Part time (21 hours / week) Reference: AMB/REG/028/26 About the organisation:

SRUC (Scotland’s Rural College) is a specialist higher education institution delivering tertiary education, research and consultancy. SRUC’s principal purpose is to advance education, science, research, and environmental protection and improvement in rural and land-based industries, both domestically and internationally.

This role is based in the Academic Registry team providing services across all campuses.

We can consider any SRUC Campus based core location. Ayr (Auchincruive), Cupar (Elmwood Campus), Broxburn (Oatridge Campus), Dumfries (Barony Campus), Aberdeen (Craibstone Campus) or Edinburgh Campus.

There is a degree of flexibility with the working pattern for this role which can be discussed at interview.

The purpose of this post is to work as part of a team to provide administrative support to the Academic Records Lead, Data Officers and Fees & Funding Officer, to help ensure effective and efficient systems, processes and procedures are in place, and implemented, within SRUC’s academic records and student funding function.

Academic Records Administrators are expected to support the Academic Records Lead, and Data Officers and assist when required the Fees & Funding Officer, by providing high quality administrative support, as delegated to each post-holder, in areas which may include but not are not limited to:

• Application and admissions support
• Academic records management
• Student fees and funding processing
• Other key duties including:
• Providing timely management reports as and when required.
• Assist with graduation preparation and processing.
• Fielding queries (e.g. from staff and students) in relation to the above, dealing with these or directing to other staff as appropriate.
• Managing correspondence efficiently/effectively.
• Involvement in preparing for and undertaking audits by external bodies.
• Maintaining records and databases of activities relevant to the team.
• Ordering/receipt any goods & services for the team, invoicing external clients where applicable
• Arranging and supporting meetings.
• Attending open days, if and when required e.g. to provide fees and funding information for prospective students.
• Assisting with review, development and implementation of admin procedures and processes.
• Representing more senior colleagues within the academic records, admissions and student fees/funding function, as and when required.

This is a part time role of 21 hours per week.

For the full details of the requirements of this role and the full person specification, please download and fully read the Job Particulars document before you apply for the role.

The ideal candidate will be qualified to at least Educated to SCQF Level 7 (e.g. HNC level) or above or equivalent experience in a related role).

• Demonstrable experience of working within a varied administrative role and competently carrying out a range of administrative duties (including high volume data input
• Experience of administration of process-driven work-flows
• Experience of providing an effective service to customers and other internal and external stakeholders
• Some knowledge of FE and/or HE in Scotland
• Good knowledge of IT software, particularly Microsoft Office and MIS databases

• Experience of working with HESA or at least Higher Education Statistics
• A knowledge of HESA would be beneficial
• Experience of using computer-based student records systems, and financial business systems (e.g. for invoicing and/or credit control)
• Experience of…