Contract Administrator; FTC)

Full details of the job.

Vacancy Name

Vacancy Name Contract Administrator (FTC)

Vacancy No

Vacancy No VN728

Employment Type

Employment Type

Fixed-Term Contract

Location

Location United Kingdom

Working Location Category

Working Location Category Based

About Us

Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.
We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What’s Right, and Develop People—shape our culture and guide our decision-making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.
Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people-focused culture.

About the Role

The Contract Administrator provides essential support to the facilities management account team, ensuring the effective administration of procurement activities and accurate validation of supplier invoices for payment. Working within a managing agent model for a global fashion retail client, the role acts as a key interface between operational teams, procurement, and finance to ensure compliance, cost control, service quality, and timely financial processing.
The role is responsible for coordinating supplier onboarding activities, purchase order administration, contract administration, record management, governance reporting, and the validation and approval of supplier invoices against contractual agreements, purchase orders, completed works, and agreed rates.

• Provide administrative support to the Procurement Manager across all procurement activities.
• Support supplier engagement activities by coordinating communications, documentation requirements and onboarding activities.
• Maintain procurement records, contract registers, supplier databases and document repositories.
• Ensure supplier information remains current, including insurance, accreditations, compliance certificates, and service agreements.
• Coordinate supplier information and due diligence documentation to support supplier onboarding activities.
• Collate supplier performance information, KPI data and action trackers to support Procurement Manager-led supplier review meetings.
• Maintain procurement reports, supplier performance data, spend reports, and savings trackers to support procurement reporting and governance activities.
• Monitor contract expiry dates and provide advance notification to support renewal planning.
• Assist in implementing procurement policies, processes, and governance procedures.

• Raise and administer purchase orders in accordance with company procedures.
• Ensure purchase orders are correctly authorised before issue.
• Monitor purchase order status and support closure of completed orders.
• Resolve discrepancies between purchase orders, supplier quotations, and completed works.

• Validate supplier invoices for facilities management services before submission for payment.
• Match invoices against approved purchase orders, agreed schedules of rates, contracts, and completed works records.
• Ensure all invoice values are accurate and supported by appropriate documentation.
• Verify that works have been completed and approved by the relevant operational stakeholders.
• Identify and resolve invoice…