Office Manager

Office Manager

Location:

Belfast, Northern Ireland
Salary:
Not specified

Hours:

Part-time - 3 days per week

Contract:

3-6 month fixed-term contract
Reporting to:
Programme Manager

Our client is a Canadian-owned and operated organization delivering innovative, world-class land administration solutions to governments and jurisdictions across the globe. With a proven track record of success and a team deeply experienced in land management projects, we are committed to driving positive, long-lasting social, economic, and environmental outcomes.

Our client believes in harnessing the power of cutting-edge technology, offering new employees the chance to develop in-demand skills that are shaping the future of land administration. Joining our team means becoming part of a purpose-driven organization where your work can make a real difference-from promoting minority rights and reducing poverty to tackling environmental challenges.

Task and Action Tracking

• Track outstanding tasks across the delivery team and follow up to ensure they are completed on a timely basis.
• Maintain and chase items on the RAID log (risks, actions, issues, decisions) with both our internal team and our partner's.

Meeting and Calendar Coordination

• Organize meeting arrangements between the customer, our team, and our partners.
• Coordinate and maintain the internal team calendar.
• Manage the delivery plan calendar and key dates.
• Track our delivery plan against the partner's delivery plan, working closely with their diary and calendar manager to keep the two aligned.

Reporting

• Coordinate weekly status reports to management and to our partners.

Process Set-Up

• Establish clear, repeatable administrative processes for task tracking, meeting coordination, and reporting, and ensure the team and partners follow them consistently through the length of the engagement.

• Significant experience in a senior administrative, program office, or project coordination role.
• Comfortable chasing colleagues and external partners for updates, and following through until items are closed out.
• Experience coordinating meetings and calendars across multiple organizations.
• Strong organizational skills, with the ability to set up a new process quickly and get others to adopt it.
• High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and calendar management tools.
• Experience working alongside an external delivery partner or vendor is an asset.
• Ability to pass a background check and security clearance, if required.

This engagement suits a senior administrator with a long track record of keeping delivery teams organized, perhaps someone semi-retired or looking for a focused, part-time or fixed-term engagement rather than a long-term career move.

• Calm, methodical, and comfortable working across two organizations with different rhythms and reporting styles.
• Confident chasing people for updates and holding them to deadlines, without needing to be asked twice.
• Experienced enough to set up a good process from scratch and get a team to stick with it.
• Reliable and detail-oriented; little falls through the cracks on your watch.
• Available for a defined three-to-six-month engagement.

We are an equal-opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, or disability. We hire based on talent, and we're excited to hear what you will bring to our team!

• Innovation at the Core:
  We utilize leading-edge technologies, allowing…