Procurement Administrator Job Belfast area,Northern Ireland UK,Administrative/Clerical

Key Responsibilities of the role:

To represent SSfH in a professional way at all times
To support the SSfH team in administrative tasks (letter drafting, document review, minute taking, spreadsheet compilation, Notice publications)
To support in the delivery of training and awareness to wider staff within SSfH members
To deal with day-to-day general enquiries to SSfH (manage the Procurement inbox), ensuring a prompt response to all enquiries and referring onto other staff within the SSfH team as required
To manage the process of internal approvals relating to procurement activity
To manage the process of new suppliers, including verification checks as required
To conduct spend reviews as required (to ensure all spend and contract details are on the relevant Contract Register and contract management software as required), and where gaps are identified, engage with the relevant Budget or Contract Manager
To contribute to the development and maintenance of guidance and template documentation (under guidance and instruction of more senior members of the SSfH team)
Input and maintain data on relevant systems, including relevant Contract Register and Contract Management software
Adopt and embed best practice
Build relationships with key stakeholders across SSfH and SSfH members

What we are looking for:
Education and Qualifications

GCSE Qualifications or Equivalent (including English and Maths)

Essential Skills and Experience

Experience of working in administrative roles, including maintaining spreadsheets or databases and producing summary information
Experience in delivering an excellent customer service
Experience of working in a deadline driven environment
Ability to manage queries and positively engage with a wide range of stakeholders
Ability to deliver work of a high standard (including attention to detail)
Effectively manage and prioritise multiple work demands and priorities
Confident ICT user – significant experience in using Microsoft Word, Excel, PowerPoint and e-mail
Professional business approach
Able to operate flexibly in the allocation of duties and areas of responsibility
Able to take full responsibility for tasks assigned

Shortlisting: 20th October 2026 Interviews:
Week commencing 26th October 2026 (Subject to Change)

SSfH is committed to being an inclusive employer where everyone is welcome! No matter your race, religion, gender, sex, sexuality, ethnicity or if you have a disability. We encourage all to apply and everyone feel safe in the knowledge that hiring decisions will not be decided based on any of these criteria.

If you need any reasonable adjustments during the hiring process, please do reach out to us to let us know how we can best support you to put your best self forward.

Please note we are unable to sponsor Visa's, so to be able to work for SSfH you must already have and be able to provide proof of your Right to Work in the United Kingdom.