Compliance Administrator

We’re a team of drinks industry obsessives, driven by supporting the trade – day in and night out. Passion paired with unparalleled industry insight mean we’re always moving forward, collaborating with our customers to understand the needs of their business and to ensure we’re supporting their future growth. We are one of the UK’s largest drinks wholesalers, supplying drinks to several thousand venues in every part of the UK and every segment of the trade, from luxury hotels and world-class event spaces to local restaurants and community pubs.

With over 200 years of on-trade experience behind us, and unique insight into the future of our industry, our experience matters.

The job holder will manage the depot administration for the day-to-day operation, Health & Safety, Compliance, Facilities, and Continuous Improvement activities, ensuring company and legal requirements are maintained. The role supports the Team Leader with the effective control of depot administration, contractor management, compliance monitoring, reporting, and the delivery of a safe and efficient working environment

• Ensure a best service at the right price approach is applied when purchasing depot supplies and engaging external contractors.
• Raise and receipt purchase orders for small cost works and maintain the depot PO log.
• Procure depot consumables, facilities supply, PPE, and operational requirements through approved suppliers.
• Monitor expenditure relating to depot facilities and administration activities.

• Proactively communicate with internal departments, contractors, suppliers, and visitors.
• Assist the Team Leader with contractor bookings, communication, and site access arrangements.
• Respond to day-to-day depot issues including facilities defects and other operational concerns.
• Maintain visitor information and notice boards.
• Complete and maintain daily, weekly, and monthly administration tasks to support site operations.
• Support the delivery of site audits, traceability exercises, and continuous improvement activities.

• Ensure compliance with all company, customer, legal, Health & Safety, and quality standards.
• Maintain accurate records within fire safety logbooks
• Conduct and record weekly flushing point tests and fridge temperature checks.
• Assist with Permit to Work (PTW), contractor compliance, RAMS review, and contractor safety documentation.
• Monitor and maintain contractor matrices and compliance schedules alongside the Team Leader.
• Support BRCGS compliance through routine walkarounds, audits, corrective actions, and traceability exercises.
• Manage COSHH documentation including Safety Data Sheets (SDS), inspections, monitoring, and awareness materials.
• Review, maintain, and update compliance records, notices, posters, trackers, and SharePoint documentation.
• Review reports, identify actions, and ensure appropriate updates are completed within OTAP and other compliance systems.

• Assist in monitoring employee training requirements and compliance activities.
• Assist with maintaining competency records, trackers, and compliance schedules.
• Attend and actively support and engage in regular meetings, note taking requirement for some
• Create and maintain communication materials on the notice boards across site

• Act following the company’s values and management principles
• Provide practical solutions to operational challenges and take ownership of problems and deal with them effectively
• Create and maintain a positive, safe, and productive working environment
• Continually assist in the review of ways of improving the operations in all areas, generating new ideas and actively implementing and promoting change

• Proficient in Microsoft Office Suite – Essential
• Experience…