Site Admin TLNT_NI

Position: Site Admin TLNT1_NI
Job Purpose To provide administrative support to the site management team, ensuring the smooth running of daily site operations, accurate record-keeping, and effective coordination of project documentation, materials, and communications.

Key Responsibilities Manage daily site office administration, correspondence, filing, and document control. Maintain site registers, including visitor logs, attendance records, delivery notes, and subcontractor records. Prepare and update daily, weekly, and monthly site reports. Assist with purchase orders, material deliveries, and stock records. Maintain health and safety documentation, including site inductions, toolbox talks, and inspection records. Coordinate site meetings, record minutes, and follow up on outstanding actions.

Track housing plot progress, outstanding works, defects, and handover documentation. Liaise with site managers, subcontractors, suppliers, and head-office personnel. Ensure site records are accurate, up to date, and readily accessible. Qualifications and Experience GCSEs or equivalent in English and Mathematics. Previous administrative experience; construction or site administration experience is desirable. Good working knowledge of Microsoft Word, Excel, and Outlook. Knowledge of construction documentation and health and safety procedures is an advantage.

Skills and Competencies Excellent organisational and time-management skills. Strong communication and record-keeping abilities. High attention to detail and accuracy. Ability to prioritise tasks and meet deadlines. Professional, proactive, and able to work independently and within a team. Key Performance Expectations Accurate and timely completion of site records and reports. Efficient document control and administrative support. Effective coordination of site activities and communication.

Timely maintenance of plot progress and handover records. General:
Undertake other reasonable administrative duties as directed by the Site Manager, in line with the requirements of the housing development.