Executive Assistant to CEO – Band 4

Executive Assistant to CEO & DoE/PGMD - Band 4

Honeycomb is delighted to be working in partnership with the Northern Ireland Medical and Dental Training Agency (NIMDTA) to recruit an Executive Assistant to support the Chief Executive Officer and Director of Education/Postgraduate Medical Dean.

Organisation: Northern Ireland Medical and Dental Training Agency (NIMDTA)
Salary: £14.06 per hour
Hours: Full-time, 37.5 hours per week
Working Hours: Monday-Thursday, 9am-5pm;
Friday, 8.30am-4.30pm
Location: Newtownbreda
Contract: Temporary, up to 9 months

NIMDTA is seeking a proactive and highly organised Executive Assistant to provide comprehensive administrative support to the Chief Executive Officer (CEO) and Director of Education/Postgraduate Medical Dean (DoE/PGMD).

Working closely with senior management, you will provide a confidential, efficient and professional administrative service. Acting as an important point of contact between the executive office, staff and external stakeholders, you will help coordinate communications, manage information and ensure priorities and deadlines are effectively maintained.

The successful candidate will be comfortable handling sensitive information, exercising initiative and managing competing demands while maintaining accuracy and professionalism.

• Provide comprehensive executive and administrative support to the CEO and DoE/PGMD.
• Act as a first point of contact for communications with government departments, Health and Social Care organisations and other external stakeholders.
• Manage confidential and sensitive information, identifying priorities and responding to urgent matters appropriately.
• Assist with correspondence, report writing and the preparation of executive documentation.
• Arrange and coordinate meetings, appointments, travel and diary commitments.
• Provide administrative support to Senior Management Committee meetings, one-to-one meetings and other corporate working groups.
• Support the preparation of agendas, reports, business cases and governance documentation.
• Maintain effective administrative systems, processes and procedures.
• Use Microsoft Office applications to capture, analyse and present information for reports and management purposes.
• Monitor deadlines, coordinate information and support the effective delivery of corporate objectives.

Applicants must be able to demonstrate the following:

GCSE English and GCSE Mathematics (grades A-C) or equivalent qualifications to demonstrate literacy and numeracy, or a higher qualification AND Two A Levels or equivalent, or a higher qualification AND 18 months' relevant administrative experience.

OR

A minimum of three years' relevant administrative experience.

Relevant experience includes working in an office environment undertaking administrative duties such as preparing correspondence, maintaining systems and databases, and communicating with stakeholders.

Experience using Microsoft Office applications, including Word, Excel and PowerPoint.

A current full UK driving licence and access to a car for use on appointment.

We are looking for someone who can demonstrate:

• Excellent organisational and administrative skills.
• Strong written and verbal communication abilities.
• A high level of accuracy and attention to detail.
• The ability to prioritise workloads and work to deadlines.
• Confidence handling confidential and sensitive information.
• Good judgement and the ability to analyse information to support decision-making.
• The ability to work independently and as part of a wider team.
• Confidence managing and coordinating work for themselves and others.
• A professional and flexible approach to supporting senior management.