Estates Officer – Mechanical; Band 6

MPA Recruitment is currently seeking an experienced Estates Officer – Mechanical (Band
6) on behalf of our client, the Northern Ireland Ambulance Service Health and Social Care Trust (NIAS), based at NIAS Headquarters.

This is an excellent opportunity for a suitably qualified estates or facilities management professional to take a key role in the delivery of mechanical engineering maintenance services across the NIAS estate.

The successful candidate will oversee planned and reactive maintenance, manage external contractors, monitor statutory compliance and support the delivery of estates and capital projects. You will help ensure that mechanical engineering systems operate safely and efficiently, meeting relevant regulatory requirements and Trust policies.

Working closely with the Head of Estates Strategy & Projects, you will contribute to the effective management and development of the NIAS estate, supporting operational services through high-quality maintenance, contract management and continuous improvement.

Mechanical Maintenance and Technical Oversight

• Lead the delivery of planned, reactive and cyclical maintenance for mechanical systems across the NIAS estate, including heating, ventilation and air conditioning (HVAC), Building Management Systems (BMS) and pressure systems.
• Act as Authorised Person (AP) for mechanical systems.
• Coordinate and oversee mechanical maintenance teams, ensuring workloads are planned effectively and performance targets are achieved.
• Support the investigation and resolution of mechanical system failures, including fault diagnosis, incident response and remedial actions.
• Use Computer-Aided Facilities Management (CAFM) systems to manage maintenance tasks, monitor completion and support forward planning.
• Provide technical advice and guidance during equipment failures and service interruptions.

Contractor and Contract Management

• Supervise external contractors, ensuring compliance with permit-to-work procedures, risk assessments and method statements (RAMS).
• Monitor contractor performance, service quality and compliance with contractual requirements.
• Ensure contractors meet relevant health and safety, insurance and certification requirements.
• Support procurement activities, including contract renewals, extensions and tendering processes.
• Work with Procurement, Finance and Legal teams to ensure contracts and service agreements comply with Trust policies and statutory obligations.
• Monitor value for money and contribute to effective financial and contract management.

Compliance, Health and Safety

• Ensure mechanical engineering systems and maintenance activities comply with relevant statutory and regulatory requirements.
• Support compliance with Health Technical Memoranda (HTMs), including ventilation and water safety guidance, and applicable pressure systems regulations.
• Apply relevant health and safety legislation, including COSHH and PUWER requirements.
• Conduct and review risk assessments relating to mechanical systems, maintenance activities and contractor operations.
• Maintain accurate documentation to support audits, inspections, assurance reviews and statutory reporting.
• Follow up on audit findings and ensure corrective actions are implemented.
• Support the development and implementation of safe systems of work, policies and procedures.

Projects and Capital Works

• Contribute to the design, procurement, commissioning and handover of estates and capital projects.
• Support the delivery of major and minor works within agreed timescales and budgets.
• Conduct surveys and develop work packages for refurbishment projects, mechanical and electrical upgrades and compliance works.
• Prepare or contribute to technical reports, specifications, business cases, tenders and quotations.
• Liaise with contractors, consultants and project leads to ensure projects are delivered to the required standard.

Estates Strategy, Reporting and Sustainability

• Contribute to the development and implementation of the Trust's Estates Strategy.
• Promote energy efficiency and support sustainability initiatives.
• Monitor and report on key performance indicators (KPIs), project milestones and service performance.
• Assist with the management of capital and revenue budgets, maintaining financial control and value for money.
• Conduct scheduled and ad hoc audits using the Trust's online systems and compliance tools.
• Record, report and follow up on audit findings to support governance and…