Octavian Facilities Management

We are looking for a highly organised and detail-oriented Finance Assistant to join our Head Office team in Bingham. This is an excellent opportunity for someone looking to develop their career within finance and gain exposure to a wide range of accounting and financial processes within a supportive and collaborative environment.

You will play a key role in supporting the day-to-day operation of the Finance Department, ensuring financial records are maintained accurately and transactions are processed efficiently.

As a Finance Assistant, you will provide essential support across a variety of finance functions, helping to ensure the smooth running of the department. You will work closely with colleagues across the business and maintain high levels of accuracy, confidentiality, and professionalism.

• Support daily finance operations, including purchase ledger, sales ledger, and bank reconciliations.
• Process supplier invoices, staff expenses, and payments accurately and within required timescales.
• Maintain and update financial records, databases, and spreadsheets.
• Reconcile company credit card and petty cash transactions.
• Assist with monthly management accounts and financial reporting.
• Support payroll preparation and associated administrative tasks.
• Monitor accounts payable and receivable activities.
• Assist with audits, budget preparation, and year-end processes.
• Liaise with suppliers, auditors, and internal departments regarding finance-related matters.
• Ensure compliance with company financial policies, procedures, and controls.

• Input and verify financial data using accounting software.
• Match purchase orders, delivery notes, and invoices for approval.
• Prepare and post journal entries under supervision.
• Generate financial reports and reconciliations.
• Maintain accurate electronic and manual filing systems.
• Respond promptly to finance-related queries from staff and management.

• Strong attention to detail and high levels of accuracy.
• Good Microsoft Excel skills and overall IT proficiency.
• Excellent numeracy and analytical abilities.
• Strong organisational and time management skills.
• Good verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Previous experience in a finance or accounts administration role.
• Experience using accounting software such as Sage, Xero, or Quick Books.
• Understanding of finance processes including ledgers, reconciliations, and reporting.

You will be:

• Highly organised, reliable, and methodical.
• A proactive problem solver with a positive attitude.
• Trustworthy and discreet when handling confidential information.
• Comfortable working independently and as part of a small team.
• Eager to learn, develop, and adapt to new processes.

• A supportive and friendly working environment.
• Opportunities for professional development and training.
• Exposure to a broad range of finance activities.
• The chance to contribute to a growing and successful business.

If you are looking for a rewarding opportunity to develop your finance career and become an integral part of our team, we’d love to hear from you.