Band 3 Clerical Officer Secretarial duties

Join Our Team as an Administrative Assistant with Secretarial Duties

Location:

Healthcare in Prison, Maghaberry
Directorate:
Adult Services & Healthcare in Prison
Band: 3 - Rate of pay £12:31 per hour

Working Hours:

Full-time, Fixed hours with Flexible Working provisions available

Make a meaningful difference in healthcare by supporting the delivery of vital services within the Healthcare in Prison Service. This role offers a dynamic and rewarding environment where your administrative expertise will contribute to improving healthcare for a unique and important patient community.

• Manage referrals efficiently, ensuring accurate, timely records for incoming and outgoing cases.
• Maximise clinic capacity with close monitoring and proactive scheduling of appointments.
• Monitor clinical waiting times and support achievement of targets, identifying and addressing any delays.
• Work closely with clinical staff to allocate and reschedule appointments as needed.
• Organise patients' follow-up internal and external appointments via a computerized system, ensuring timely notification.
• Record and vet test results and correspondence, ensuring integration into patients' medical records.
• Support performance reporting, maintaining high data quality standards.
• Provide secretarial support to medical professionals including minute-taking, diary management, and meeting coordination.
• Produce professional clinical letters, reports, and other documents through digital dictation or word processing.
• Assist with ongoing quality improvement, research initiatives, and data system development to enhance service delivery.
• Liaise with external healthcare agencies, supporting smooth communication and coordination.
• Take part in relevant projects, working groups, and comply with all Trust policies.

• A supportive and inclusive work environment
• Opportunities for professional growth and development
• Flexible working arrangements to suit your life
• The chance to make a real impact in the healthcare system

Become a key part of a dedicated team making a difference in healthcare within the prison system.
For further information please email