HR Administrator

TL;

DR:
We're seeking an organised, proactive and friendly HR Administrator to keep the HR function running smoothly, deliver an exceptional employee experience, and provide the operational foundation that enables our team to scale.

Cloudsmith is the world’s most powerful artifact management platform. Software organizations of all sizes rely on Cloudsmith to control and secure their software supply chains. Cloudsmith allows customers to manage curated private repositories that proxy public open-source software registries. Developers use these repositories as their trusted source for build artifacts. We support over 30 formats, including most popular languages, package managers, operating systems, and AI and container protocols.

We’re aimed at the enterprise, with built-in comprehensive security and advanced features for policy enforcement, integrations, and observability. Customers consider Cloudsmith to be critical infrastructure as a central part of their software build chain.

Cloudsmith is built by developers, for developers. We treasure the developer experience. The Tao of Cloudsmith expresses the values we live by every day. This is a special company, and now is a great time to join us.

This is an excellent entry point into HR within a fast-paced, scaling tech company. As HR Administrator, you will be the operational engine that keeps the HR function running smoothly, ensuring accurate records, coordinating key processes, supporting employee benefits administration, and providing a reliable, friendly first point of contact for employees and managers.

Reporting to the Director of HR, and working closely with the HR People Partner, you will take clear ownership of the administrative workload that underpins the HR function, from issuing contracts and managing the onboarding process, to maintaining BambooHR and supporting the Go1 learning platform. You will also provide ad hoc support to the wider Operations team as needed.

This role is ideal for someone with 1–2 years of HR or office administration experience, or a recent graduate with a strong interest in building an HR career. There is a clear path to grow into a more senior HR role over time.

The Operations team works in person at Belfast HQ at least one day per week.

• Issue contracts to new hires accurately and in a timely manner

• Add new starters to BambooHR and ensure all employee records are complete and accurate from day one

• Liaise with AspenHR to ensure accurate onboarding and compliance for US employees

• Coordinate the onboarding process; working with the HR People Partner to ensure a smooth, well‑organised new starter experience

• Manage the reference process and coordinate Zinc background checks for new hires

• Organise induction logistics, working with the HR People Partner who will conduct the inductions

• Liaise with IT, Finance, and line managers to ensure new starters are set up and ready from day one

Offboarding & Leaver Administration

• Coordinate all leaver administration: produce leaver correspondence, update BambooHR, and manage system access deactivation coordination

• Liaise with AspenHR to ensure accurate onboarding and compliance for US employees

• Remove leavers from benefits platforms and ensure providers are notified promptly

• Support the HR People Partner with exit interview logistics

Employee Records & HRIS

• Maintain accurate, up‑to‑date employee records in BambooHR in compliance with GDPR at all times

• Process employee variation to terms: contract amendments, salary updates, and personal detail changes, promptly and accurately

• Conduct regular data quality checks and flag discrepancies appropriately

• Support data exports and reporting for payroll, audits, and statutory returns

Compensation & Benefits Administration

• Process benefits enrolments and removals for new starters and leavers across all regions

• Check benefits invoices against current employee records and flag discrepancies for review

• Act as the first point of contact for routine employee benefits queries, escalating complex questions as appropriate

• Participate in benefits review discussions as a supporting member of the HR team

• Carry out administrative…