Administrative Support

The role is to support E4L’s Senior Leadership Team in delivering an efficient and effective service that meets the requirements of providers, Ofsted and also the Young People in care aged 16 - 18 years old in semi-independent homes provided by Equipped4

Life (E4L) staffed 24 hours a day.

Supporting E4L Senior Leadership Team with administrative duties

Implementing & maintaining procedures/office administrative systems

Working closely with our Business Processing Manager

Supporting in the recruitment of new staff including the administration of training & induction processes.

Organisation of Team events and training

Attend meetings and take minutes as directed by SLT

Take responsibility for any administrative tasks and services allocated by SLT

Supporting the E4L service to deliver HR & Payroll, health and safety, office management, data protection, communications and recruitment

Work closely with the SLT to ensure that the organisation operates effectively across all services.

Assist in the recruitment process, including referencing and onboarding new employees.

Preparing recruitment materials and posting jobs to appropriate job boards

Screening candidates resumes and job applications

Conducting pre-interviews using various reliable recruiting and selection tools/methods to filter candidates.

Inviting candidates to interview

Keeping up to date records of recruitment outcomes

Recording and processing confidential information

Helping with the team rota

Manage the administration of all employee records and HR systems and databases.

Ensuring accurate and proper record-keeping of employee information in electronic and digital format.

Ensure compliance with Right To Work and that staff have the necessary documentation such as enhanced DBS

Ensuring maintenance of up to date records related to E4L’s business activities (For example: Health and safety checks, maintenance logs, staff documents, staff supervisions)

Stock control in the houses – cleaning products & stationery etc

Carrying out administrative functions associated to Payroll

Verifying employee working hours & reviewing employee timesheets

Developing and maintaining business relationships with Local Authorities and Social Workers in order to gain referrals of Young People

Maintaining and updating relevant contacts

Communicating with LA’s regarding vacancies

Attend staff meetings and training sessions as and when required.

Attend structured supervision sessions every 6-8 weeks.

Be aware of your responsibility under the Health and Safety at Work Act, to maximise the safety of young people and staff.

Report any incidents, complaints and safeguarding concerns to your line manager.

Represent E4L in a positive manner at internal/external events.

To manage own time and tasks effectively i.e. complete all required tasks for each day

Undertake other duties as required by SLT, and commensurate with the post.

Experience of working within policy and procedures and professional boundaries

Knowledge of confidentiality and data protection

Excellent organizational and time management skills

Strong attention to detail and accuracy in data entry and record keeping

Proficient in using office software such as Microsoft

Effective and confident communication skills, both written and verbal

Ability to prioritize tasks and work independently or as part of a team

Strong problem-solving skills and ability to adapt to changing priority

Ability to work as part of a team

Use initiative

Hybrid role – minimum 1 day a week in the office

Flexible schedule (part time/ad-hoc/full time)