People Operations Coordinator Talent Attraction NI

We are recruiting for a full-time People Operations Co-ordinator (Talent Attraction & Quality Compilance) role. Autism Initiatives is committed to working in partnership with the people we support, their families, commissioners and others to provide a personalised, autism specialist service that makes a positive difference to the lives of people on the autism spectrum.

All staff are expected to:

• Work in the context of Autism Initiatives’ Vision, Mission and Philosophy and use our ‘Five Point Star’ approach to support people in achieving their goals.
• Work to develop their abilities in line with the Autism Initiatives Competency Framework.
• Recognise the strengths and abilities of the people who access our services and support our shared belief in lifelong learning.
• Adhere to the Autism Initiatives’ Code of Conduct, showing a high degree of professionalism, resilience, and a willingness to remain committed during particularly demanding times.
• Observe all legal and procedural requirements in relation to data management and confidentiality e.g. adherence to GDPR (General Data Protection Regulation) and internal data management policies
• Adhere to all safeguarding requirements and any procedures aimed at the protection of adults at risk.

Ensuring safe recruitment practices and compliance with legislative, best practice and regulatory requirements and standards in Northern Ireland. To lead local recruitment campaigns, systems and improvement projects (i.e. ATS, Docusign, HR Systems), ensuring we provide an exceptional end-to-end candidate experience. Overseeing the organising and participation in recruitment campaigns and events and acting as a lead on specific projects such as graduate/student recruitment, promoting Autism Initiatives as an employer of choice.

Providing advice and guidance in all aspects of Talent Attraction, Recruitment Quality and Compliance.

• Working with the HR team, leading the recruitment process end to end; including management of recruitment exercises and applications.
• Review of current recruitment practices, recommending improvements and efficiencies, as required.
• Coach and mentor new members of the team, to develop their understanding and knowledge on completing safe and fair recruitment practices and checks.
• Provide Recruitment and Selection training, advice and guidance to recruiting managers.
• Develop relevant guidance and ensure the team follow the appropriate procedures.
• Conduct spot checks of pre-employment files, ensuring our continued compliance. Address any issues that arise from these checks, to support team understanding and continued professional development.
• Provide advice and guidance on best practice relating to recruitment and pre-employment checks, in line with the applicable regulatory bodies’ requirements.
• Lead on updating Recruitment related training and procedures as required, to ensure they are fit for purpose and reflective of current best practice.
• Lead on queries relating to employment; ensuring due diligence is conducted safely and fairly.

• Action vacancy requests, update and upload current vacancies to a range of advertising sites, ensuring accuracy at all times.
• To engage prospective candidates from expression of interest in order that we encourage applications and support our recruitment efforts.
• To be a key point of contact for Managers with regards to recruitment and provide updates as required from advert to appointment.
• Accurate inputting and checking of data for the HR/Finance systems.
• Ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies…