Cafm Systems Administrator

Remote | Occasional Travel | 40 Hours per Week

We’re looking for an experienced CAFM Systems Administrator to take responsibility for the day-to-day administration, maintenance and continuous improvement of our CAFM systems, including simPRO and Infraspeak
.

This is a key role within our Facilities Management operation, ensuring our systems provide accurate and reliable information across planned and reactive maintenance, statutory compliance, asset management, SLAs, reporting and customer requirements
.

You’ll work closely with operational, commercial and client teams, supporting users across the business while identifying opportunities to improve processes, automation, reporting and data quality.

You'll take ownership of the day-to-day administration and performance of our CAFM platforms, including:

• Administering users, permissions, workflows, sites, buildings, assets, suppliers and service categories

• Ensuring system configuration reflects operational processes and contractual requirements

• Maintaining accurate master data and high standards of data quality

• Creating, amending and deactivating user accounts

• Managing SLA rules, response times and completion targets

• Creating and maintaining Planned Preventative Maintenance (PPM) schedules

• Ensuring statutory, mandatory and contractual maintenance activities are correctly configured

• Maintaining the CAFM asset register, including asset additions, removals, transfers and changes

• Supporting system updates, enhancements and configuration changes

• Investigating system issues and working with software providers or internal IT teams to resolve them

• Maintaining system documentation, user guides and standard operating procedures

• Carrying out regular data audits and cleansing activities

Data will be an important part of the role.

You'll develop and maintain dashboards and reporting covering areas including:

• Statutory compliance

• SLA performance

• Asset performance

• Spend and cost trends

You'll analyse data to identify trends, recurring issues and opportunities for improvement, while helping establish consistent data-quality standards across our CAFM platforms.

You'll also support API integrations, automated data feeds and connections between CAFM and other business systems
.

You'll act as a key point of contact for CAFM users across the business and manage the shared CAFM Support inbox.

This will include:

• Providing day-to-day guidance and troubleshooting

• Supporting users with different levels of technical experience

• Delivering training to new and existing users

• Developing user guides and quick-reference materials

• Promoting consistent use of CAFM systems across operational teams

• Identifying recurring user issues and recommending system or process improvements

We don't just want someone to maintain the systems – we're looking for someone who can help us make them better
.

You'll work with operational teams to understand their requirements and translate them into practical system solutions.

You'll support new client and site mobilisations, test new functionality and system upgrades, and identify opportunities to improve workflows, automation, reporting, user experience and data quality
.

Essential:

• Previous experience administering or working extensively with a CAFM, CMMS or Facilities Management system

• Strong understanding of planned and reactive facilities maintenance

• Strong Excel skills, including formulas, lookups, Pivot Tables and data analysis

• Excellent attention to detail and commitment to data accuracy

• Strong analytical and problem-solving skills

• Experience managing large volumes of system data

• Strong communication skills and the ability to support…