Logistics Co-Ordinator

Logistics Coordinator (FTC)

At Oxford Instruments Andor we support scientific research and industry with high‑performance measurement solutions.

Assist the Logistics Team Leader with day‑to‑day logistics operations, including preparing daily documentation for despatches, planning at Works Order, Sales Order and Purchase Order levels, and training on specific logistics responsibilities.

• Extract and manipulate data from our systems to provide up‑to‑date information on Sales Order dispatches.
• Liaise with suppliers, freight forwarders and couriers to prepare import declaration documents and track BOL, commercial invoices, packing lists, etc.
• Prepare customs declaration instructions for freight forwarders and their agents.
• Follow up on customs entries and verify compliance with HMRC import/export regulations.
• Create and update Shipping and On Time in Full (OTIF) reports.
• Coordinate with external transport companies to ensure accurate delivery times and communicate updates to stakeholders.
• Update procedures and create training documents for shipping.
• Assist with day‑to‑day shipping and logistics activities.
• Participate in monthly cycle counting of finished goods.

• 5 GCSEs grades C or above including Maths and English (or equivalent).
• Two years’ experience in a specialised administrative role.
• Proficiency in Microsoft Office, especially Excel.
• Experience using an ERP/MRP system.
• Import experience.
• It is highly desirable to have two years’ experience in logistics.

Fixed‑term contract for 12 months (possibility of extension), based at our Belfast headquarters full time onsite.

Midnight on Thursday 16th July 2026.

Oxford Instruments Andor is committed to equality of opportunity and welcomes applications from all. We particularly encourage applications from women, individuals from Black, Asian and Minority Ethnic (BAME) communities and people with a disability, who are currently under‑represented in our workforce. We are committed to ensuring our workplace is a safe, welcoming and inclusive place to work.

• Health & Wellbeing:
  Mental Health First Aiders, Employee Assistance Programme (Life Works, Babylon and UnMind), private medical insurance with BUPA for you and your dependents, income protection, life assurance and personal accident insurance; company sick pay and medical leave; occupational healthcare service; 2 days paid leave for volunteering each year.
• Money & Lifestyle: pension (employer contributory scheme 6%), Share Incentive Plan, Leave Purchase Scheme, Cycle to Work scheme, Car Salary Exchange Scheme, Tech Purchase scheme, employee discount scheme, free parking onsite.
• Career: externally accredited training and development opportunities, support for professional qualifications, service awards, Linked In Learning, learning & development programmes.
• Work‑Life Balance: 187.5 holiday hours, 9 customary holidays, flexible start and finish times, lunchtime finish on Fridays, enhanced maternity and paternity pay, bereavement leave.