Assistant Building Supervisor

JOB DESCRIPTION

Job Title: Assistant Building Supervisor

Reports To: School Principal

Responsible For: Assisting the building supervisor in the supervision of staff which may include normal administrative processes.

Job Purpose: Assist the building supervisor with on site supervision, cleaning and non‑cleaning services, in accordance with the practices and procedures of the Education Authority.

• Security of the premises (including school meals accommodation) and its contents.
• Open and close the premises and grounds, except in circumstances where the employing board/designated line manager or other authorised person authorises another person to do so.
• Ensure that all windows are closed, doors and gates, both internal and external are locked at the end of each day.
• Safe custody of the keys of the premises, the allocation of keys to cleaning staff (where appropriate) and ensuring that keys used by the cleaning staff are returned at the end of each working day.
• Operate and monitor security camera system including changing and storing of used tapes where appropriate.
• Operate fire alarm, burglar alarm and building security systems and report any faults.
• Attend after‑hour break in and vandalism at the premises and ensure that the premises are secure and cleaned at the earliest opportunity when clearance has been given and any unauthorised entry or damage is reported to the designated line manager or other authorised person.
• During normal working hours report any suspicious activity of persons immediately to the designated line manager or other authorised person to ensure a safe working environment for building users.
• Any breach of security must be reported to the designated line manager or other authorised person. A breach would include the finding of used needles, or suspicious illegal substance abuse in accordance with the Education Authority’s policy.
• Apply grit/rock salt in times of snow and frost to ensure pathways and entrances are free from snow and ice.

• Efficient operation of the boiler/heating system ensuring value for money and energy conservation in accordance with the Education Authority’s policy.
• Lighting and heating of the premises and the routine maintenance of plant including school meals accommodation where there are common services.
• Ensure adequate fuel is requisitioned in good time.
• Monitor and document the usage of fuel, water and electricity.
• Replace lamps, tubes and plugs to a level of 3.35m using appropriate equipment, except where access from above can be gained.
• Inspect and report any defects on firefighting equipment to the designated line manager or other authorised person.
• Chemically dose, clean and maintain water levels of any swimming/hydrotherapy pools.

• Clean the premises except the accommodation used solely for school meals purposes.
• Plan, organise and control the work of cleaning staff (if appropriate) to ensure that Education Authority standards are met, it being understood that the assistant building supervisor personally undertakes cleaning duties.
• Plan periodic work in consultation with service users and report plans to the designated line manager or other authorised person.
• Recommend and implement changes in work procedures in accordance with the designated line manager or other authorised person to improve economy, standards or ease of operation.
• Monitor suitability and performance of materials and light equipment and advise the designated line manager or other authorised person where these are inappropriate for the task.
• Ensure that all hard surfaces and paths and ornamental grounds around the property are clean, tidy and free of litter.
• Ensure that all external surface drains and gullies and kitchen grease‑traps within the building complex are free flowing and clean by removing obstructions up to 3.35m.
• Ensure that bins within the building complex are washed and cleaned (including school meals bins).
• Empty on a daily basis litter bins within the building complex.
• Provide an ongoing cleaning service to the entire premises to deal with such things as spillage, flooding, midday toilet cleaning, litter or any…