Marketing and Events Assistant

This is an exciting opportunity for an individual who enjoys event management, stakeholder engagement and delivering exceptional visitor experiences, while also gaining valuable experience across a broad range of marketing and communications activities.

Working under the direction of the Director of Marketing, you will play a key role in supporting the planning, organisation and delivery of the School's extensive events programme. From Open Mornings and Admissions events to alumnae gatherings and taster days, you will help ensure every event runs smoothly and professionally.

Alongside event coordination, you will provide administrative support to the Marketing team and assist with a variety of communications and marketing activities.

• Assist with the planning, organisation and delivery of School events throughout the year.
• Coordinate event logistics, including catering, venue preparation, signage, equipment, parking and visitor information.
• Prepare event documentation, schedules, presentations, guest lists, visitor packs and briefing materials.
• Liaise with staff, suppliers and external partners to ensure successful event delivery.
• Support the recruitment and organisation of staff and student ambassadors.
• Welcome visitors and prospective families, acting as a professional ambassador for the School.
• Attend and support School events, including occasional evenings and weekends.
• Gather attendance data and feedback to support post-event evaluation and continuous improvement.

• Provide practical support for admissions activities and prospective parent events.
• Ensure all visitors receive a welcoming, professional and positive experience.
• Respond to event-related enquiries and assist with admissions communications and materials.

• Assist with the production and distribution of marketing materials and publications.
• Support the collection of stories, photographs and content from across the School community.
• Proofread marketing communications and event materials.
• Help maintain consistency across all printed and digital communications.

• Maintain event records, databases and filing systems.
• Manage stocks of promotional materials, visitor packs and event resources.
• Assist with purchase orders, invoices and budget administration.
• Prepare meeting papers, reports and presentation materials.
• Provide general administrative support across the Marketing department.

We are looking for someone who is:

• Highly organised, efficient and detail-oriented.
• A confident communicator with excellent interpersonal skills.
• Friendly, professional and able to build positive relationships with a wide range of people.
• Comfortable managing multiple priorities and deadlines.
• Proactive, adaptable and calm under pressure.
• Equally effective working independently and as part of a team.
• IT confident, with good knowledge of Microsoft Office applications.

• Experience coordinating events, projects or administrative activities.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Experience working with multiple stakeholders and managing competing priorities.
• A customer-focused approach and confidence representing the School professionally.
• Flexibility to attend occasional evening and weekend events.

• Experience working within a school, education or customer-facing environment.
• Event management experience.
• Experience supporting admissions, hospitality or visitor engagement activities.
• Photography, videography or basic video editing skills.
• Experience using databases, booking systems or content management systems.
• A…