Workshop & Repairs Co-ordinator

Job Title: Workshop & Repairs Co-ordinator

Responsible to: Workshop & Repairs Manager / Fleet Administration Compliance Manager

Department: Woodside Logistics Group - Workshop

Contract Type: Permanent

Shift pattern: Mon - Fri

Rate of pay: Competitive, dependent on experience

As one of the UK & Ireland's leading logistics providers, we work across a wide variety of industry sectors as the trusted logistics provider for many leading manufacturers, retailers and distributors in the UK, Ireland and across Europe. With continued investment in our infrastructure, equipment, and technology we deliver a customer experience defined by reliability, value and peace of mind.

Due to continued expansion, we are seeking to employ an additional Workshop and Repairs Scheduler to join our busy team. You will be highly organised and proactive, coordinating all planned and reactive maintenance activities across our diverse heavy goods vehicle fleet. You will play a vital role in ensuring our fleet is serviced, repaired, and roadworthy – keeping downtime to a minimum and compliance at the forefront.

You will be responsible for the smooth and effective planning of all workshop bays, monitoring and reporting on the efficiency of the team internally and ensuring external maintenance is carried out as scheduled.

• Schedule routine servicing, MOTs, inspections, as well as running repairs for HGVs and trailers
• Allocate jobs to internal technicians and external repair agents ensuring compliance with O Licence and manufacturer guidelines
• Monitor VOR (Vehicle Off Road) status and prioritise urgent repairs to ensure fleet availability
• Maintain workshop calendars and ensure technician workloads are balanced and fully utilised
• Track job progress, parts orders, and completion times liaising with operations and management teams to provide regular updates
• Liaise with transport and compliance teams to align maintenance with operational needs
• Ensure all work schedules comply with DVSA standards and Operator Licence undertakings
• Ensure WIP job cards are managed with all labour and stock allocated and charged correctly

• Experience in a similar role scheduling repairs with internal and external repair agents
• Strong organisational skills with the ability to manage multiple schedules and priorities
• Excellent communication and coordination abilities across teams and external vendors

• Previous experience in HGV fleet maintenance or repairs scheduling, workshop coordination, or transport operations

• Competitive salary
• 33 days holidays per year
• Fully funded health plan with Healthshield
• Long service recognition
• Cycle to work scheme
• Opportunities for personal development
• Role specific training

Woodside Logistics Group is committed to having an inclusive workplace where every employee feels they belong. If you require accommodations to be made during the recruitment process or have questions relating to accessibility, please contact us.

The company operates pre-employment drug screening testing and any offer of employment made is conditional upon a clear pre-employment drug screening test.