Evening Office Assistant interntional firm

Position: Evening Office Assistant for an interntional firm!
Location: Saint-Josse-Ten-Noode

Are you looking for a new exciting challenge in an administrative support role?

Are you open to working afternoon/evening? Then this job might be for you

Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers, customer service, digital marketing officers, etc. We work with companies in a variety of sectors and offer both permanent and temporary contracts.

For one of our clients, a law firm located in Brussels, we are currently looking for an evening (11.30am until 8pm)  Office Assistant.

Exeprience as an Office Assistant or Management Assistant
Experience in a Law firm or Consultancy (with a Partners structure) is preferred!
Dutch and/or French native or equivalent with fluent English
Excellent knowledge of Microsoft Office tools
Excellent ability to prioritize, good organizational and communicational skills
Eye for detail and quality, results-minded and service-minded, autonomous and flexible

Manage incoming phone calls and greet visitors.
Provide a wide range of administrative support, primarily to lawyers and additionally to the accounting team.
Coordinate the preparation and follow-up of monthly billing processes.
Arrange travel bookings (flights and hotels), either through the travel agency or directly.
Manage calendars, including scheduling meetings, conferences, business lunches, travel arrangements, and conference calls.
Organize meetings, including room setup and lunch orders.
Liaise with building reception regarding visitors, parking spaces, and deliveries.
Oversee the badge access system.
Supervise office facilities and manage office supply orders.
Handle HR and health insurance matters, including reimbursement requests.

Full-time temporary-in-view-to-permanent position
Very competitive salary and benefits package
Easy access by public transportation
International and dynamic environmen

Conference Calls, Attention to detail, Meeting Scheduling, Greet customers, Delivery, Billing, Business, Service oriented, Office supplies, Travel agency, Law firm, Hotel, Accounting, Travel Management, Parking, Organization Skills, Coordination, Liasion duties, Consulting, Reception, Office Support, Communication, Health Insurance, Management Support, Travel Management, MS Office Suite, Prioritize Workload, Office Management, Conference services