Coordinator Level Engagements & General Support

Description:

• Coordinate interactions with internal and external stakeholders related to high-level engagements and events.
• Follow up on incoming invitations and ensure internal coordination to provide timely and appropriate responses.
• Maintain and update the High-Level Engagement Plan and related reporting tools (weekly follow-up).
• Manage and update SharePoint spaces and other document management systems (agendas, briefing notes, presentations, internal notes).
• Manage the central mailbox: triage requests, assign them to the relevant teams, provide standardized responses, and follow up on actions.
• Work closely with department heads and support teams to ensure optimal alignment.
• Provide general administrative support and handle a variety of operational tasks depending on priorities and ongoing projects.

• Bachelor's degree or equivalent through experience.
• Minimum 1 year of professional experience (2 years preferred) in an administrative, coordination, or support role.
• Strong ability to manage multiple tasks and priorities in a fast-paced environment.
• Fast learner, able to adapt quickly to new tools, processes, and responsibilities.
• Proactive, hands-on, and solution-oriented mindset.
• Comfortable working with digital tools and collaborative systems.
• Strong proficiency in Microsoft Office / Office 365, Teams, and SharePoint.
• Excellent written and verbal communication skills in English; good knowledge of French or Dutch is an asset.

• A full-time position within a dynamic and professional working environment.
• A varied and challenging role combining coordination, administration, and stakeholder interaction.
• The opportunity to gain experience in a structured institutional/organizational context.
• A position allowing you to develop your organizational, communication, and coordination skills.
• A collaborative team environment with close interaction across departments.
• A competitive salary package, aligned with experience and responsibilities.

For one of our clients, we are looking for a Coordinator - High-Level Engagements & General Support to strengthen an administrative and coordination team within a dynamic and demanding environment. The role ideally requires 1 to 2 years of professional experience and offers a great opportunity for development within a structured institutional/organizational setting.