Paralegal - Corporate Affairs and Insurance

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Requisition

Location:

Louvain-la-Neuve, BE

Region: BE

Work regime:
Full-Time

Kind of contract:
Open Ended Contract

We are looking for a dedicated Paralegal - Corporate Affairs & Insurance to join our dynamic legal team of eight professionals. This is a unique opportunity to immerse yourself in a collaborative environment that bridges key departments, such as legal and finance, while engaging with external partners, including law firms, notaries, and financial authorities.

In this multifaceted role that offers both responsibility and exposure, you’ll oversee corporate law administrative activities, and act as a key contact for both internal and external stakeholders, and manage IBA’s insurance portfolio. You’ll play a critical part in ensuring compliance, supporting organisational efficiency, and driving excellence across our legal and insurance functions. With frequent interactions across teams and direct involvement in strategic projects, this position promises variety, growth, and the chance to make an impactful contribution.

Role:

The role includes three major responsibilities:

• Corporate housekeeping
  : managing the organization of shareholder meetings and following up on board of directors and board committee meetings; coordinating the annual report drafting; implementing and following up on regulatory requirements of a stock listing; liaising with financial and other regulatory authorities and lawfirms and notaries; editing transparency notices and organizing dividend payment implementation.
• Insurance management
  : negotiating and managing insurance policies, ensuring adequate coverage for all aspects of the business; handling of insurance claims and liaising with insurance broker; maintaining up-to-date records on insurance policies and claims; ensuring compliance with insurance regulations and standards.
• Contract database management
  : acting as system administrator of all aspects of the contract database and contract management platform.

The ideal candidate will also be responsible for managing the template library and assist internal clients with simple form contracts such as NDA’s.

• At minimum bachelor’s in law (but master’s in law preferred)
• Excellent knowledge of Belgian corporate law
• Proficiency in French and English
• Affinity with IT tools

Please refrain from applying if the above minimum requirements are not met.

1 to 2 years first working experience in a legal department of a (stock-listed) company and is familiar with the corporate law activities of the company’s governing bodies in a Belgian regulatory environment. Experience in a law firm or notary public office with focus on company law, insurance administration, and contract database management is equally welcome.

• Motivated and eager to learn and grow in the job
• Team player
• Organized and autonomous, with focus on detail
• Sense of urgency and accountability

At IBA, we value creativity, innovation, and a commitment to excellence. As a certified B Corporation (B Corp), we uphold the highest standards of social and environmental performance. If you’re ready to embark on a journey where your skills and ideas can truly make an impact, apply now to join our dedicated team. Let’s shape the future of technology together!

Apply today and be part of a mission that matters!