Hotel Sales & Catering Coordinator Job Belgrade area,Montana USA,Hospitality / Hotel / Catering

Position: Hotel Sales & Catering Coordinator

JOIN OUR TEAM!

We are proudly managed by O’Reilly Hospitality Management, LLC ("OHM")

At OHM, we are:

A forward-thinking (and growing) company offering opportunities to engage your passions through sustainability efforts, health & wellness, community involvement, & philanthropic outreach efforts.

Committed to empowering Team Members throughout all levels of leadership. Every Team Member has the opportunity to contribute in a unique way, making a real impact.

Seeking supportive, collaborative, detailed-oriented people to join our team!

At OHM, we offer:

401(k) & Roth 401(k) with company match – full-time and part-time Team Members are eligible!

Health, Dental, Vision & Life Insurance

Paid Time Off, including Paid Parental Leave

Growth Potential and Career Advancement

Hotel/Restaurant Travel Perks & Discounts!

Never wait for a paycheck again! OHM Team Members can sign up for earned wage access through Daily Pay on day one!

Now Hiring:
Sales & Catering Coordinator

Location:

EVEN Hotel, Bozeman, MT

Sales

Essential Responsibilities:

Provides administrative and organizational support to the sales and catering teams, including answering calls, responding to inquiries, maintaining calendars, and coordinating follow-up communications.

Greets clients and visitors professionally, gather pertinent information, and direct inquiries to the appropriate sales or catering team member.

Serves as a point of contact for clients regarding group bookings, room blocks, catering requests, event details, and general sales inquiries.

Assists with hotel tours and property presentations for prospective clients as needed.

Assists with preparing sales proposals, catering packages, pricing information, contracts, and other client communications in accordance with established guidelines and approval procedures.

Coordinates with clients to gather event requirements and ensure details are accurately documented in contracts, banquet event orders (BEOs), rooming lists, and other sales and catering records.

Assists with entering and maintaining group bookings, catering events, client information, and related details in the property's sales and catering systems.

Supports catering coordination, including menu selections, event timelines, room layouts, setup requirements, pricing details, and other client preferences.

Communicates event requirements and updates to the appropriate hotel departments to support effective planning, preparation, and execution.

Assists with event coordination before and during functions as assigned, helping ensure arrangements meet client expectations and property standards.

Assists with tracking event deposits, payment information, billing details, and outstanding documentation; coordinate with the appropriate departments to help ensure accurate and timely processing.

Prepares, organizes, and maintains sales files, group information, contracts, rooming lists, event documentation, and client correspondence.

Assists with preparing and distributing post-event surveys, evaluation letters, and follow-up communications to support client satisfaction and repeat business.

Maintains positive relationships with local businesses, corporate accounts, civic organizations, and other community partners.

Supports sales and catering leadership with reports, correspondence, proposals, and other administrative tasks as needed.

Maintains professional appearance, punctuality, and reliable attendance in accordance with company policies.

Complies with all company policies, procedures, brand standards, and applicable requirements related to the position.

Performs other related duties as assigned by leadership.

Embrace O’Reach, OHX Experience, Green Team, Guest Service, Team Member Satisfaction, Health & Wellness, and Safety culture.

Skills & Abilities:

Strong organizational, communication, customer service, and time management skills.
Ability to manage multiple tasks, prioritize deadlines, and maintain accuracy in a fast-paced hospitality environment.
Ability to communicate professionally with clients, team members, leadership, and external business partners.
Strong attention to detail when preparing proposals, contracts, BEOs, rooming lists, billing information, and other documentation.
Ability to work independently while collaborating effectively with sales, catering, hotel operations, and other departments.
Proficiency in Microsoft Office applications and the ability to learn property-specific sales, catering, reservation, and point-of-sale systems.
Professionalism, dependability,…