AP​/AR Specialist

Job Summary

Blended responsibilities between AR & AP. Timely posting of customer checks. Processing incoming mail. Communication with clients about billing discrepancies and past‑due invoices. Timely payment of vendor invoices for cost of goods and services. Process transactions daily for cost of goods and for company expenses. Maintain proper documentation for the financial record of the company.

• Daily reconciliation of bank for DK and PS on system and on spreadsheet.
• Daily communication with vendors via e‑mail or phone regarding short pay, payments, and account reconciliation.
• Printing invoices and processing COGS or expenses for both companies.
• Conflict solving with customers, vendors, and company.
• Post daily deposits.
• Process incoming mail concerning billing and invoicing.
• Communicate with clients about billing discrepancies and questions.
• Enter all invoices for both companies for expenses and do breakdown of inter‑company expenses.
• Enter a portion of Dairy King COGS invoices and all of Pro Source COGS invoices.
• Ensure all special‑order invoices have proper documentation and billing to customer attached.
• Post all entries in system per period.
• Make check payments and electronic payments to vendor.
• Engage management over any AR problems you encounter.
• Initiate collections on past‑due accounts.
• Maintain accounting ledgers as required.
• Create and update a phone log sheet for quality control and scheduling of future calls.
• Follow‑up with past‑due accounts to lower overall Accounts Receivable balances.
• Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers.

• Familiar with Microsoft Office products:
  Outlook, Word, Excel.
• Expert on ERP accounting software particularly around vendor set‑up, payment, and check processing.

• Communication – Constant communication with clients and coworkers via email, verbally; need to be able to communicate in a timely and efficient manner.
• Coordination – Adjusting actions in relation to others’ actions.
• Instructing – Teaching others how to do something.
• Negotiation – Bringing others together and trying to reconcile differences.
• Service Orientation – Actively looking for ways to help people.
• Time Management – Managing one’s own time and the time of others.
• Speaking – Talking to others to convey information effectively.
• Experience with customer service and client communication.
• Excellent follow‑through of client requests and communication to ensure collections.

• Prefer a college degree with 2 years of experience.
• Advanced mathematical and logical deduction skills.
• Intermediate to advanced 10‑key skills.

The pay range for this role is $23.00 to $24.50 per hour. This range represents what the company reasonably expects to pay an associate for this role based on current market data, internal equity, and other business factors. The actual compensation offered may vary depending on factors such as relevant experience, qualifications, geographic location, and other considerations. In addition to base pay, Brady

PLUS offers a comprehensive benefits package to support the health and well‑being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.

Brady

PLUS is a leading national distributor of solutions for Jan San, Food service and Industrial Packaging. We deliver the right SUPPLIES + SUPPORT to ensure businesses are more successful every day. We offer premium brands, expert advice, and exceptional customer experience. Our 6,000 associates across 180+ locations have a passion for delivering innovative solutions for the business challenges of today and tomorrow.

Together, we serve thousands of customers nationwide in end markets including education, government, healthcare, hospitality, restaurants, building services, food packaging & processing, and grocery. We strive to be the best employer we can. We value people, we embrace change, and we reach higher. To learn more visit us at

Brady

PLUS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodation for applicants and employees with disabilities.