School Secretary - Deaf Program

Apply By: Friday, July 3, 2026 11:59 pm EDT

Provincial and Demonstration Schools Branch

City:

Position(s) language:

Job term: 1 Temporary, Fixed-Term Position (Available August 2026 to July 2027)

Job code: 09

OAD - Office Administration 09

$28.14 - $32.82 Per hour*

* Indicates the salary listed as per the OPSEU Collective Agreement.

(Competition PDSB
26-092)

Join the team that is making a difference in the lives of Ontario's children and youth. The Provincial and Demonstration Schools Branch, Ministry of Education is looking to hire an experienced School Secretary who will provide support to the Sir James Whitney School for the Deaf in Belleville.

• Prepare a variety of documentation and correspondence such as memos, reports, research documents, presentation materials.
• File, retrieve and/or distribute a variety of correspondence.
• Take meeting minutes and notes.
• Provide reception services, answer calls, greet visitors and respond to general inquiries.
• Make travel arrangements and set up meetings and event locations for the Principal.
• Manage the school Principal's schedules and calendars.
• Maintain and order supplies as required.
• Prepare and maintain financial contracts.
• Manage the Student Information System.
• Knowledge/Experience of the Safe Schools Arrivals and Departures.
• Undertake various other clerical and administrative tasks as assigned.

• Advanced administrative/secretarial experience.
• Working knowledge of School Messenger.
• Experience with managing the Student Information System.
• Experience with Safe Schools Arrivals and Departures.
• Demonstrated knowledge of office practices and administrative procedures.
• Proficiency in preparing, formatting, and coordinating a range of correspondence and documents.

• Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills.
• Verbal communication and interpersonal skills to provide effective in-person and telephone reception, and exchange information with clients and/or the public.
• Ability to provide information to stakeholders, parents, and students in a courteous and professional manner.
• Proven written communication skills to draft letters and memos.

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook, and other standard software applications.
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program, and school areas.
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Ability to work under tight deadlines and manage competing priorities.
• Reasoning and problem‑solving skills to determine appropriate action for sensitive inquiries.
• Knowledge of Privacy Laws and Confidentiality.

We are committed to fostering a diverse and inclusive workforce. Candidates from all backgrounds, including people with disabilities, Indigenous, Black and racialized individuals, and people of all gender identities, orientations, cultures, and ethnicities are encouraged to apply.