School Secretary

Provincial and Demonstration Schools Branch

2 Temporary – Irregular, On-Call/Supply position (to work on an as needed basis)

09

OAD - Office Administration 09

$28.14 - $32.82 Per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.

“We are looking to hire 2 irregular on-call/supply positions”

The Sagonaska Demonstration School, Ministry of Education is committed to providing a safe place where students, families and staff find support to learn, grow and discover. At our Demonstration Schools, we provide a specialized student lodging program for students with severe learning disabilities whose education needs cannot be met in their local school boards. The schools are known for being forward-thinking and technologically advanced.

Do you want to make a difference in the lives of students with severe learning disabilities? Do you have a background in child development and experience in a childcare related field? If so, this career opportunity will be of interest to you.

What can I expect to do in this role?

• Prepare a variety of documentation, and correspondence such as memos, reports, research documents, presentation materials.
• File, retrieve and/or distribute a variety of correspondence.
• Take meeting minutes and notes.
• Provide reception services/answer calls/greet visitors/respond to general inquiries and monitor building access.
• Make travel arrangements and set up meetings and event locations for the Principal.
• Manage the school Principal's schedules and calendars.
• Maintain and order supplies as required using a purchasing card and maintain/reconcile purchasing records.
• Prepare and maintain financial contracts.
• Manage the Student Information System, Power School software.
• Knowledge/Experience of the Safe Schools Arrivals and Departures.
• Knowledge/Experience maintaining Ontario Student Records.
• Undertake various other clerical and administrative tasks as assigned.
• Ability to work on-call hours as required.

You have:

• Advanced administrative/secretarial experience.
• Working knowledge of School Messenger.
• Experience with managing the Student Information System.
• Experience with managing the Power School database.
• Experience with Safe Schools Arrivals and Departures.
• Demonstrated knowledge of office practices and administrative procedures.
• Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software.
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents.
• Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary.

You have:

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications including Google Suite, School Messenger, Power School.
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

You have:

• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas.
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Reasoning and problem solving skills to determine appropriate action for sensitive inquiries.
• Knowledge of Privacy Laws and Confidentiality.

You have:

• Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone, electronically and in person.
• Proven written communication skills to draft letters and memos.

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with…