Project Coordinator

Shetler and Sargeant  are a small, growing residential construction company based in the Napanee / Lennox & Addington area. The business is currently owner-operated, with both owners actively working on site while also managing project coordination, estimating, and day-to-day operations.

We’re looking to bring on a  Project Coordinator  (with potential to grow into a Project Manager role) to help manage the flow of multiple ongoing projects and take on the coordination responsibilities that are currently limiting our capacity. The goal of this role is to improve efficiency, reduce downtime, and allow ownership to stay focused on production and quality.

Role Overview
This is a hands-on coordination role focused on keeping projects organized, supplied, and moving forward. The successful candidate will work closely with ownership and support multiple active jobs at once.

Key Responsibilities (in order of priority)

Prepare material takeoffs from drawings and job notes

Source pricing from suppliers

Coordinate and place orders (with approval)

Schedule deliveries to site or shop

Track lead times and ensure materials are available ahead of crew needs

Assist in maintaining project schedules across multiple jobs

Coordinate and confirm subtrade schedules

Follow up to ensure trades arrive as planned

Adjust schedules as required due to weather or job progress

Project Tracking & Communication

Track job progress, milestones, and upcoming requirements

Identify and flag potential delays or issues early

Communicate regularly with ownership on project status

Help maintain overall workflow between two active crews

Assist with material lists and pricing

Contact suppliers and gather quotes

Prepare draft estimate components for review

Organization & Documentation

Ensure project information is accessible and up to date

What the Role Does NOT Include (at this stage)

Final pricing or contract negotiation

Client management or change orders

Direct crew supervision or quality control
This role is intended to support operations and grow into greater responsibility over time.

Ideal Candidate Profile

Background in construction, trades, or project coordination

Strong organizational skills and attention to detail

Comfortable managing multiple projects at once

Proactive and able to anticipate next steps

Good communication skills and able to work closely with hands-on owners

Comfortable working in a fast-paced, evolving environment

Compensation & Structure

Salary range: $55,000–$70,000 annually, depending on experience

Health Spending Account (HSA) up to $1,500/year

Company vehicle provided during working hours

Full-time position with long-term growth into a Project Manager role

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