Logistics Coordinator

About us

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, ship loaders and conveyor systems.

As EMS‑Tech continues to grow, we’re looking for a detail‑driven and proactive Logistics Coordinator to join our team in Belleville, Ontario. In this role, you’ll work closely with our After Sales Parts & Service (ASPS) team to support customer deliveries and ensure the seamless flow of parts and services to our global clients. You’ll provide accurate information on pricing, orders, and lead times while keeping internal teams and customers aligned every step of the way.

If you’re highly organized, thrive in a fast‑paced environment, and have a knack for keeping logistics moving smoothly, we’d love to meet you.

• Coordinate all courier shipments efficiently. Review system contracts to advise the team on shipping requirements and their cost/timing impacts.
• Seek and negotiate cost reductions and most efficient shipping and packaging options to minimize cost and increase effectiveness. Maintain a shipment log for tracking and future analysis, aiding in comparisons and budgeting.
• Understand the products and their classifications to determine the appropriate HS/Tariff codes. Regularly check and update HS/Tariff codes to ensure compliance with current regulations.
• Familiarize yourself with various Incoterms and their implications on responsibilities and costs. Advise the project and ASPS team on the most suitable for each shipping scenario.
• Assess the need for insurance based on the value and nature of shipments. Calculate insurance values and obtain certificates when required.
• Complete and submit export declarations in compliance with regulatory requirements. Determine the best method for exports over $2500 to locations other than Canada. Respond to consignee/agent requests related to custom clearance requirements.
• Create and edit commercial invoices, packing lists, bill of lading, etc., as required for each shipment. Understand and handle specific documents required for different shipments (e.g., NAFTA, Manufacturer’s Affidavits).

• Post-secondary diploma/degree in Business, Logistics, Supply Chain, or other related field.
• Minimum 5 years relevant experience in logistics, shipping & receiving, distribution or a similar industry.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and other software as required.
• Strong interpersonal, communication, and customer service skills with the ability to effectively interact and communicate with suppliers, customers, and project team members both verbally and in written formats.
• High attention to detail, ability to multi-task, prioritize and manage time effectively.

• A collaborative, values-based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program

• Career development opportunities
• Free onsite parking
• Occupational Health Team

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values in your personal and work…