Accounts Payable​/Accounts Receivable Assistant

Bellevue, WA

The AP/AR Assistant will support the Finance team in managing day-to-day accounts payable and accounts receivable operations, ensuring accurate, timely, and compliant processing of all financial transactions. This role is ideal for someone with a basic accounting background who is organized, detail-oriented, and eager to grow in nonprofit finance operations.

Position Type:
Full-time

Location:

On-site | Bellevue, WA

• Review, verify, and process vendor invoices, reimbursements, and payment requests.
• Record bills and payments in accounting software (e.g., Quick Books).
• Ensure approvals, proper documentation, and compliance with internal policies.
• Reconcile vendor statements bridging the gap between initial estimates and final actuals and resolve discrepancies.
• Assist in month-end closing of AP accounts.

• Prepare and send invoices to donors, partners, and clients.
• Record receipts and track payments in accounting system.
• Reconcile donor contributions and client accounts.
• Follow up on overdue payments and coordinate with relevant teams.

• Maintain accurate and organized accounting records.
• Assist with basic reporting.
• Support audits by providing required documents and explanations.
• Identify errors or irregularities and propose corrective actions.

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 1+ year of experience in AP/AR or accounting operations.
• Familiarity with accounting software (Quick Books experience preferred).
• Strong attention to detail and organizational skills.
• Good understanding of accounting principles, especially AP/AR processes.
• Strong communication skills and professional demeanor.
• Ability to handle sensitive financial information confidentially.

• Familiarity with gift processing and donor acknowledgment procedures.
• Understanding of grant compliance and reporting to funders.

• Bachelor's degree in accounting
• Accept a background check
• Working in an onsite setting
• Authorized to work in the United States