Administrative Assistant

Position: Administrative Assistant 2
The Administrative Assistant provides support for the assigned department, including general office duties and customer service. Manages calendar, meetings, travel, correspondence, and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.

Position Responsibilities may include;

Provide varied complex and confidential administrative assistance

Manage contact lists including phone and email

Organize and maintain general and confidential files

Create, update, and maintain electronic and hard copy documents/files

Process invoices, A/P vouchers and expenses reports

Prepare documents, filing and other general office duties as required.

Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail

Read and analyze memos, submissions, and reports to determine their significance and plan their distribution

Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings

Organize own work, set priorities, and meet critical deadlines

Generate, analyze, and deliver various reports as required

Assist with travel arrangements as needed

Order and maintain supplies including office supplies, business cards, etc.

Perform additional projects/duties to support ongoing business needs.

Nature & Scope

Applies practical knowledge of job area typically obtained through advanced education and work experience

Performs a range of straightforward assignments

Works independently with general supervision

Problems faced are difficult but not typically complex

Knowledge & Skills

Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email

Ability to effectively establish positive professional working relationships with internal, external customers and employees

Proficient in the use of Microsoft Office;
Word, Excel & Outlook and PowerPoint and database applications

Professional verbal and written communication skills including questioning and listening skills

High level of attention to detail and accuracy; effective problem-solving skills

Ability to multitask and work independently with little supervision

Strong organizational and time management skills including effective prioritization skills

Ability to use discretion and handle sensitive confidential information

Positive, professional attitude, with ability to diffuse negative situations

Professionalism - patience, poise, and tact

Always displays confidence and control

Ability to thrive in a faced paced, constantly changing environment

Ability to apply strong work ethics and integrity on the job

Competency

Experience:

2 - 4 years of experience in a customer service-related role

3+ years in an administrative role

Education/Certification

High School diploma and advanced education preferred

People Management:
No

Physical Requirements / Work Environment

Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To

Department Supervisor/Manager

Compensation: $28.70 - $35.88 /Hourly

The Company provides equal employment opportunity to all employees and applicants regardless of a person's race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law.

The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.