Office Manager

Job Summary
Manages the day-to-day office functions; maintains the departmental or facility calendars. Encourages teamwork, managing the workloads of administrative staff, providing insight and support to the facility or division’s management team. Supervises reception functions, office maintenance, and other general office management functions as assigned by the site or division leadership.

Job Responsibilities

• Performs as the department representative for maintenance of office equipment.
• As appropriate, responds and resolves issues and answers questions within understood policies and procedures.
• May manage facility visitors.
  
  Coordinates visits with departments, administrative personnel and hosts-including building tour management to ensure all visitors receive a positive experience while at the facility.
• May assist/act as Facility Manager with contract facility maintenance and other facility issues including supervising office maintenance and cleaning. Maintains facility files and service contracts (other than building alarm) and service calendars/appointments, coordinating office moves and maintaining facility seating chart, maintaining building keys, desk door keys and office door keys.
• May coordinates facility safety initiatives including ergonomic initiatives, OSHA compliance, fire drills, emergency closure procedures, and emergency equipment maintenance/training and facilitating related mandatory In
  -Services on an annual basis.
• May coordinate facility wide activities/events (i.e. employee events, Safety Committee, new hire orientations etc.) Coordinates participation in company sponsored charity events – Developing internal processes, obtaining corporate approvals, communication, soliciting volunteers and conducting follow up assessments.
• May manage the invoices paid and expense details each month that are not handled by Finance department.
  
  Creates the P & L statement and works closely with Corporate to roll-up the information in the corporate financial statements. Assists the Divisional leader/ General Manager and Finance team and with budget creation.
• Structures, organizes, expedites and may facilitate the activities and workload within the department. Prioritizes schedules, maintains calendar and develops a system of follow-up for projects, meetings and issues to assure the department operates efficiently and effectively. Arranges and coordinates details for meetings, conferences, and special events. Makes travel arrangements, as necessary.
• Administers/coordinates professional consultant contracts and invoicing processes. Administers /maintains departmental budget.
• Coordinates scorecards and or reports and reviews data for accuracy.
• Liaises with IT and other support departments on various projects and maintenance items including administration of the departmental component of LAN system.
• Maintains filing system and databases, including but not limited to contacts, professional memberships and licenses, national accounts tracking, environmental reporting system, design/technical libraries.
• Supports retrieval of CAD documents, document scanning, construction drawing reproduction, construction drawing CD archives.
• Develops and mentors staff, develops employees through orientation, training establishing objectives, communication policies, constructive discipline; builds employee morale, and motivation.
• Is responsible for the implementation of efficient procedures for general office administration. Analyzes and organizes office operations and procedures such as reception, bookkeeping, flow of correspondence, filing, requisition of supplies, facility reports and other clerical services. Evaluates office production, revises procedures, or devises new processes to improve efficiency of workflow. Informs all appropriate personnel of departments’ plans, programs and operations that affect their areas, and encourages feedback from all employees to increase productivity.

Walgreens, one of the nation's largest drugstore chains, is included in the Retail Pharmacy USA Division of Walgreens Boots Alliance, Inc., the first global pharmacy-led, health and wellbeing enterprise. More than 10 million…