School Office Manager Picture School

School Office Manager 2025-26 Big Picture School

Bellevue School District BIG PICTURE SCHOOL – Bellevue, Washington

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Job : 5489513
Final date to receive applications: Jan 14, 2026 11:59 PM (Pacific Standard Time)
Posted: Jan 07, 2026 8:00 AM (UTC)
Starting Date: Immediately

POSITION OBJECTIVE:

The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES (These duties are a representative sample; position assignments may vary.)

• Functions as a school ambassador
• Provides first-line exceptional experiences to staff, students and the community
• Serves as onsite specialist for human resources functions
• Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
• Manages communication functions as required for the position
• Provides administrative support for building administrators and teaching staff as applicable
• Manages and oversees building use and activities
• Manages and coordinates school events as directed by the principal and related to the particular building assignment
• Provides facilities management and coordination with a focus on maintaining building safety, security and access
• Serves as a community contact and school liaison as required
• Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
• Manages, prioritizes and problem‑solves emergent needs of students, parents, and staff as it pertains to this position
• Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
• Manages and performs clinic/health room needs as required
• Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
• Ensures daily management of substitutes and classroom coverage
• Manages and implements scheduling needs that impact students, staff and the community
• Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
• Engages in process improvement related to the position
• Engages with and monitors students as needed
• Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
• May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
• Acts as custodian of student records (elementary only)
• Manages textbook purchases and inventory as related for the position
• Elementary office managers may have more direct performance of key duties
• Secondary office managers may have more responsibility directing the work of other staff members
• May provide coaching and guided support for other administrative support positions
• Performs other job‑related duties as assigned

REPORTING RELATIONSHIPS:

Reports directly to and is supervised by the Building Principal

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:

• High school diploma or equivalent
• Associate’s degree in business or related field or the equivalent of post‑secondary education
• Previous experience in a school setting

Preferred:

• Experience working in an administrative support position within a school setting.
• Public school experience.

Allowable Substitutions:

• Experience may be considered and substituted for Associate’s degree or post‑secondary education

LICENSING REQUIREMENTS (positions in this class typically require):

Valid First Aid and CPR certification if assigned to health clinic.

KNOWLEDGE (position requirements at entry):

• Understands school operations, policies and procedures
• Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
• Understands basic…