Executive Assistant

Imagine yourself...

• Doing meaningful work that makes an everyday impacton the world around you.

• Growing your expertise and expanding your skillset with every project.

• Owning your ambition and fueling your career growth.

It’s possible with a role at Sea-Bird Scientific () . Headquartered in Bellevue, Washington,
Sea-Bird Scientific , a Veralto () company, is the world’s largest developer and manufacturer of products for the measurement of salinity, temperature, pressure, dissolved oxygen, fluorescence, nutrients and related oceanographic parameters in marine waters. We offer products to support best-in-class oceanography and climate science. We offer an entrepreneurial environment that is team-centered, customer-driven, quality-focused, and growth-oriented.

At Sea-Bird Scientific and Veralto, you’ll be part of a unique culture and work environment where purpose meets possibility : where the work you do every day directly supports the health and sustainability of our oceans and their ecosystems, and where you’ll have access to robust opportunities to deepen your skillset and develop your career.

• Professional onboarding and training options

• Powerful team looking forward to working with you

• Career coaching and development opportunities

• Health benefits

• 401(k)

The Executive Assistant provides administrative support exclusively for the President of Sea-Bird Scientific. Under the direction of the President, works with minimal supervision to handle details of a highly confidential and critical nature. The Executive Assistant requires in-depth knowledge of company operations, policies, procedures, and functions. This role also contributes to a positive and productive work environment by overseeing office facilities and supporting employee engagement initiatives.

This position is part of the Administrative team located in Bellevue, WA and will be on-site.

• Manage and coordinate the President's complex calendar, strategically prioritizing internal and external meetings, time-sensitive discussions, calls, and appointments across multiple time zones.

• Coordinate all aspects of executive, leadership, and all-employee meetings, including conference room reservations, virtual meeting setup, catering, transportation, printing, and other meeting logistics for onsite, customer, and offsite meetings.

• Serve as a trusted partner to the President in preparing for executive meetings, including scheduling, agenda development, preparation and consolidation of presentation materials, and ensuring consistency and quality of meeting documentation.

• Attend executive meetings as needed, organize and archive meeting materials, document key actions, and proactively follow up on commitments, owners, and deadlines.

• Monitor incoming emails, identify action items and priorities, and help ensure timely and appropriate responses.

• Track the status of key deliverables and partner with the President to establish and manage action plans to ensure deadlines and commitments are met.

• Plan and execute offsite meetings for the President, including budget management, venue sourcing, site visits, contract negotiations, vendor management, and end-to-end logistics.

• Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring seamless logistics across multiple time zones.

• Proactively manage last-minute travel changes, disruptions, and competing priorities with discretion, adaptability, and responsiveness.

• Independently prepare and process expense reports and purchase orders, maintaining a strong understanding of expense,…