Administrative Assistant

Bellevue, WA

Finance & Accounting

On-Site

Full-Time

$24.50 - $27.00 hourly (depending on experience)

The Odom Corporation is seeking an Administrative Assistant I to join our team. The Administrative Assistant provides general administrative, clerical, and office support to assigned leaders, departments, or locations. The position helps organize information, coordinate activities, maintain records, prepare documents and communications, and support routine office and business needs. Specific assignments may vary based on location, department, staffing, and business needs.

The role is designed to provide flexible administrative support across a variety of office functions while helping maintain organized, efficient, and responsive operations.

• Provide general administrative and clerical support to assigned leaders, departments, or locations
• Prepare, format, proofread, copy, scan, file, and distribute correspondence, reports, presentations, forms, and other materials
• Perform data entry, maintain records, logs, files, and shared information, and compile routine information or reports
• Assist with supplies, mail, deliveries, purchasing, invoices, expense documentation, and other routine office processes as assigned
• Maintain organized work spaces, files, records, shared resources, and administrative systems
• Support other general office and administrative activities based on location and business needs

• Coordinate calendars, appointments, meetings, conference rooms, and related logistics as assigned
• Prepare meeting materials, agendas, notes, follow-up items, and other meeting support
• Assist with travel arrangements, events, employee activities, and other logistical needs
• Track routine requests, deadlines, and administrative activities and follow up as appropriate
• Coordinate with employees, departments, vendors, and other business partners to support assigned activities

• Respond to routine questions and requests from employees, customers, vendors, visitors, and other contacts and route matters appropriately
• Prepare and distribute routine communications, correspondence, notices, and other information
• Maintain contact lists, schedules, directories, and other shared information as assigned
• Provide professional, responsive service to employees, leaders, customers, visitors, and business partners
• Handle confidential or sensitive information with appropriate discretion and professionalism

• Assist departments and leaders with routine business processes, documentation, coordination, and administrative needs
• Support established office, departmental, and Company procedures
• Assist with office equipment, facilities, technology, safety, or service needs by coordinating with the appropriate resources
• Provide backup support for reception, front-office, or other administrative functions when needed
• Support projects, initiatives, and other business activities requiring administrative coordination
• Perform other administrative and office support responsibilities consistent with the general nature of the position

• Identify practical opportunities to improve administrative processes, organization, service quality, and efficiency
• Learn and use applicable business systems, procedures, and tools required by the assignment
• Adapt to changing priorities, assignments, and business needs while maintaining accuracy and follow-through
• Work collaboratively across departments and provide support where needed to help maintain effective business operations

Required

• High…