Coordinator - Special Education Operations

Position Objective

The position of Coordinator – Special Education Operations is for the purpose of providing administrative and logistical support for the Special Education Team, schools, and programs with a focus on the Special Education Services.

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

• Supports the creation of the annual Special Education MSOC budget. Works collaboratively with the appropriate district staff to track and monitor department MSOC budget throughout the fiscal year.
• Establishes work priorities; keeps administrators informed of significant or important items requiring review or action.
• Coordinates with directors to develop and maintain contract work as required to implement Special Education services, including, but not limited to any required student/family services.
• Supports and coordinates nonpublic agency (NPA) Family Travel for out-of-state individualized education programs (IEPs).
• Oversees purchasing and invoicing for the Special Education Department.
• Maintains and supports special education record keeping including coordinating student record retention processes.
• Monitors department designated email for department correspondence internally and externally.
• Demonstrates customer service by being responsive and timely; exhibits a positive attitude and interacts with others in a kind and professional manner.
• Facilitates the District’s transition to a paperless record keeping system in the Special Education Department.
• Coordinates and organizes District responses for student services records requests and red actions as needed.
• Coordinates the purchases, distribution, and inventory for evaluation/protocol materials in the Special Education Department.
• Supports special education records compliance; receives, reviews and monitors paperwork in compliance with federal, state and district regulations; maintains records of missing compliance documentation and communicates with certificated staff to ensure regulatory compliance.
• Supports compliance with translations requests of Special Education documents when necessary.
• Composes and creates correspondence and reports; formats information; performs word processing; performs spreadsheet creation.
• Tracks the collection of data for staff incident/accident reports in collaboration with Human Resources.
• Tracks and organizes restraint and isolation reports.
• Performs other job-related duties as assigned.

• Reports directly to and is supervised by the Executive Director of Inclusion and Accessibility.

• High school diploma, GED or equivalent
• Two years’ administrative support experience
• Experience managing projects and tracking budgets

• Associates degree or equivalent in a professionally related field
• Previous district and school experience in administrative support roles
• Supervisory or equivalent experience

• Non-school experience may be substituted for school or district experience.

• None

• Demonstrates a general understanding of the Strategic Plan as an area of focus for the District
• Understands basic financial and administrative procedures related to the position
• Ability to self-manage time and work priorities with little or no supervision
• Ability to work through conflict situations

• Possesses effective oral and written communication skills, including those required for the preparation of documents and presentations
• Demonstrates strong skills in writing, grammar, and punctuation
• Possesses skills in various computer software applications required for the position
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations

Positions in this class typically require stooping, kneeling, crouching, reaching, standing, walking,…