School Office Manager Picture School

School Office Manager 2025-26 Big Picture School

Location:

Bellevue School District

The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration.

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

• Functions as a school ambassador
• Provides first-line exceptional experiences to staff, students and the community
• Serves as onsite specialist for human resources functions
• Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
• Manages communication functions as required for the position
• Provides administrative support for building administrators and teaching staff as applicable
• Manages and oversees building use and activities
• Manages and coordinates school events as directed by the principal and related to the particular building assignment
• Provides facilities management and coordination with a focus on maintaining building safety, security and access
• Serves as a community contact and school liaison as required
• Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
• Manages, prioritizes and problem‑solves emergent needs of students, parents, and staff as it pertains to this position
• Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
• Manages and performs clinic/health room needs as required
• Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
• Ensures daily management of substitutes and classroom coverage
• Manages and implements scheduling needs that impact students, staff and the community
• Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
• Engages in process improvement related to the position
• Engages with and monitors students as needed
• Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
• May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
• Acts as custodian of student records (elementary only)
• Manages textbook purchases and inventory as related for the position
• Elementary office managers may have more direct performance of key duties
• Secondary office managers may have more responsibility directing the work of other staff members
• May provide coaching and guided support for other administrative support positions
• Performs other job‑related duties as assigned

• Reports directly to and is supervised by the Building Principal

• High school diploma or equivalent
• Associate’s degree in business or related field or the equivalent of post‑secondary education
• Previous experience in a school setting

• Experience working in an administrative support position within a school setting
• Public school experience

• Experience may be considered and substituted for Associate’s degree or post‑secondary education

• Valid First Aid and CPR certification if assigned to health clinic

• Understands school operations, policies and procedures
• Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
• Understands basic public and community relations techniques
• Possesses basic accounting and budgeting processes

• Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders
• Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders
• Ability to manage a variety of tasks simultaneously
• Possesses problem‑solving skills and applies them on a regular basis
• Dem…