Investment Operations Specialist

Leverage Planners LLC Investment Operations Specialist Bellevue, WA
· Full time Company website Apply for Investment Operations Specialist

We are seeking an experienced and analytical Investment Operations Specialist to manage the internal execution, billing, and custodial administration of our investment portfolios. This role is critical to maintaining operational precision and supporting the firm’s delivery of compliant, effective, and customized investment solutions. The ideal candidate brings direct hands‑on experience working in Schwab Advisor Center, understands model‑based investing, and is familiar with the backend workflows of both securities and insurance‑based products.

This person will help coordinate investment strategies with product suitability while ensuring back‑office functions are completed with clarity and efficiency.

At Leverage Planners, we abolish financial anxiety for Blue Jean Millionaires, providing them with lifelong financial security, freedom, and peace they deserve.

Job Title: Investment Operations Specialist

Location: Bellevue, WA (In‑Office Preferred)

Employment Type: Full‑Time

Compensation: Salary DOE + Performance Bonus + Benefits

Reports To: Director of Operations

Leverage Planners is a fiduciary retirement and wealth planning firm that integrates investment management, tax strategy, income security, healthcare planning, and legacy design into one comprehensive client experience. We prioritize low‑cost, tax‑efficient solutions that reduce risk and build confidence for our clients across every stage of retirement.

• Execute and maintain model portfolios, including rebalancing, allocation shifts, and investment strategy updates
• Monitor client accounts for drift, cash needs, and trade readiness
• Evaluate new products and vehicles (e.g., buffered ETFs, structured notes, covered call ETFs) to support portfolio innovation and risk management
• Collaborate with advisors to align investment strategy with client goals and suitability metrics
• Act as the firm’s Schwab Advisor Center lead:
  • Set up new accounts, manage digital onboarding, and support ACAT/in‑kind transfers
  • Execute trades, process distributions, and monitor cash flows
  • Manage account permissions, beneficiary records, and account groupings for reporting
  • Liaise with Schwab teams to troubleshoot operational issues and ensure compliance
• Oversee monthly investment billing process:
  • Validate AUM across accounts and custom fee schedules
  • Prepare and submit billing files to Schwab, including pro‑rated adjustments
  • Maintain accurate logs of fee changes, exclusions, and historical billing files
• Generate internal and client‑facing performance reports as needed

• Support the Implementation Team by:
  • Understanding how insurance‑based products (e.g., annuities, life insurance, structured income) integrate with securities‑based portfolios
  • Coordinating with the Planning and Operations teams to ensure cohesive implementation of insurance strategies alongside investment allocations
  • Reviewing policies and paperwork for product‑specific requirements, suitability, and compliance

• Maintain a record of all investment activity, rebalances, and allocation changes
• Ensure audit readiness for billing, trading, and portfolio documentation
• Assist in regulatory filing maintenance (Form ADV, billing disclosures, performance references, etc.)
• Help implement investment‑related compliance systems and checklists

• 3+ years of experience in investment operations at a Registered Investment Advisor (RIA) firm
• Must have direct experience with Schwab Advisor Center
• Series 65 or equivalent (or willingness to obtain within 90 days)
• Working knowledge of insurance‑based financial products (annuities, life insurance, long‑term care planning) and how they fit within holistic retirement portfolios
• Familiarity with fee billing processes, AUM tracking, and reporting tools
• High attention to detail and operational accuracy

• Strong communicator who can translate advisor strategy into executable…