Administrative Assistant II

About Us SCADP Southern California Alcohol and Drug Programs Inc SCADP was established in 1972 in a grassroots effort by community members seeking alternatives to prison for individuals with substance use disorder SUD SCADP is now a 501c3 non profit organization providing residential treatment services and outpatient counseling services to individuals throughout Los Angeles as well as housing and supportive services for survivors of domestic violence SCADP now offers services with a continuum of care to underserved and disadvantaged populations throughout the Los Angeles area

PAY RATE  Per Hour

BENEFITS SCADP offers competitive medical dental vision and retirement benefits

JOB SUMMARY AND PURPOSE The Admin Asst II provides general office support and acts as the office receptionist and telephone screener Establishes and maintains cooperative and harmonious working relationships with program staff workers families of clients business agencies office vendors and general public

DUTIES AND RESPONSIBILITIES

• General office duties Filing and assisting other office staff when required
  
  Prepares client and worker folders record files and general filing of records and documents
  
  Coordinates staff training and administrative events
  
  Maintain track and order inventory for office supplies
  
  Monitor and maintain office equipment
  
  Schedules and coordinates meetings travel and other group activities when required
  
  Assumes additional responsibilities and performs special projects as needed
• Receptionist duties Answers telephone e mails letters and replies to questions accordingly
  
  Take and relay messages
  
  Monitor visitor access and maintain security awareness
  
  Receive and sort mail and deliveries
  
  Participates in organizational functions and maintains informational andor operational records
  
  Establishes and maintains cooperative and harmonious working relationships with program staff workers families of clients business agencies office vendors and general public
  
  Perform other duties as assigned
• ESSENTIAL DUTIES Services for this position must be provided on site As a result the position requires incumbents to report to work on site each day of active employment
  
  General filing
  
  Prepare client and worker folders
  
  Restock supplies
  
  Receptionist for office
  
  Special projects
  
  Coordinates staff training and administrative events
  
  Other duties as required and may be subject to change

MANDATED REPORTER As service providers to the underprivileged and vulnerable in our community all employees are considered Mandated Reporters and must report any instance of physical or sexual abuse to proper authorities

Qualifications REQUIREMENTS Must be able to pass a fingerprint clearance background check including criminal history personal references employment and education verificationsEDUCATION Associates Degree in Business Administration Management or related field;

OR Three years of related experience Five years of office and clerical experience PREFERRED QUALIFICATIONS Bachelors Degree in Business Administration Management or related field

Current California drivers license and clean driving record

Access or Service Point software

Bilingual in English and Spanish written and verbal

Southern California Alcohol and Drug Programs Inc SCADP is an Equal Opportunity employer All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law This employer participates in E Verify as required by the federal government and will provide the federal government with your Form I 9 information to confirm that you are authorized to work in the US If E Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security DHS or Social Security Administration SSA so you can begin to resolve the issue before the employer can take any action against you including terminating your employment