Payroll Coordinator

Smith Gardens is a wholesale nursery company that is headquartered in Bellingham, Washington, and has been family owned for over 100 years with facilities in three states.

At Smith Gardens, our business is growing:
Growing annuals and perennials, growing our relationships with partners, growing our love of gardening, and growing our team’s passion and expertise in horticulture—all for the benefit of the consumers who love to garden.

Whether we are out in the greenhouses or working in the office, our Smith Gardens team is dedicated to delivering the healthiest plants on the market for the biggest impact on our partners’ shelves and in our customers’ gardens.

One of our Core Values is People: “We value and respect all people. We are focused on developing teams and growing the potential of individuals.” We encourage personal growth and continued education so that each member of our Smith Gardens family succeeds. We take as much care cultivating the ecosystem of our offices as we do our gardens. Achieving the quality we strive for in our products and culture is truly a team effort, and every role is vital.

Nurturing growth, collaboration and community is in our nature. Put down roots at any of our five locations and unearth your full potential.

We have an exciting opportunity for a Payroll Coordinator tojoin our Accounting Department at our Home Office located in Bellingham WA. The Payroll Coordinator Supports the Payroll Specialist with all payroll related tasks.

• Process multi-state payroll in tandem with the Payroll Specialist.
• Process H2A employee payroll in tandem with the Payroll Specialist.
• Assist with annual H-2A wage reconciliation and preparation of required tax reporting, including Forms W-2 and other forms as applicable.
• Respond to and process child support income withholding orders and other garnishments.
• Coordinate with HRGs on payroll related issues.
• Prepare, submit, and record payroll tax deposits and payments according to applicable federal and state deposit schedules and deadlines.
• Pay monthly state income taxes.
• Quarterly reconciliation of payroll GL accounts.
• Prepares quarterly/year-end tax returns and reports for review by Controller.
• Update tax rates in payroll system at year end.
• Respond to various audit requests as needed.
• Bi-weekly online submission of 401K Deferred Comp, H.S.A. and garnishments.
• Prepare and submit unclaimed property reports and remit unclaimed payroll funds according to applicable state requirements.
• Prepare and process termination checks.
• Set up employees with pay cards.
• Maintain the confidentiality and security of employee payroll, banking, tax, and other sensitive information.
• Help HRGs answer any payroll related questions.
• Due to the time-sensitive nature of payroll, reliable attendance during scheduled payroll processing and closing periods is essential, subject to legally protected leave and reasonable accommodations.
• Other tasks as needed.

This position is a year-round position with reduced hours from July through November.

• Strong focus on accuracy and precision in work, preventing errors and ensuring quality.
• Ability to work well within teams, build relationships, and contribute positively to group dynamics.
• Willingness to take the lead, seek opportunities for improvement, and go beyond minimum requirements.
• Commitment to personal and professional growth, staying updated with industry trends and developments.
• Foster and promote a safety culture.
• Excellent communication skills, both verbal and written.
• Strong analytical skills.
• Ability to produce accurate and consistent, quality work.
• Self-motivated with the ability to prioritize results within a fast-paced working environment.

• AA degree or Certificate in Accounting…