Accounting & HR Assistant

Position:
Accounting & HR Assistant (Administrative Assistant III)

Location:

Bellingham, WA

Schedule:

Part‑time, 25–30 hours per week
Starting Wage: $23.50 per hour
Classification:
Administrative Assistant III (E III)

At Brigid Collins Family Support Center, we believe every child deserves to grow up safe, healthy, and supported. For more than 35 years, we have worked to strengthen families, prevent child abuse, and help children and caregivers heal from trauma. Through mental health services, parenting education, family support, and children's advocacy centers, we serve families throughout Whatcom, Skagit, Island, and San Juan Counties.

We are looking for a dependable, detail‑oriented, and compassionate Accounting & Human Resources Assistant to join our administrative team and help support the people and programs that make our mission possible.

The Accounting & HR Assistant plays an important role in supporting the day‑to‑day financial and human resources operations of Brigid Collins. Working closely with the Accounting & HR Manager, this position assists with accounts payable and receivable, financial record‑keeping, employee onboarding, personnel records, and other essential administrative functions.

The ideal candidate enjoys working with numbers, is highly organized, takes pride in accuracy, and understands the importance of confidentiality. This is a great opportunity for someone with administrative, bookkeeping, or HR experience who wants to contribute their skills to a mission‑driven nonprofit organization.

• Process accounts payable, including reviewing invoices, entering transactions, and preparing payments.
• Assist with accounts receivable, deposits, billing documentation, and payment tracking.
• Maintain accurate financial records and supporting documentation.
• Assist with account reconciliations, expense reimbursements, and routine financial reporting.
• Support monthly and year‑end accounting activities, audits, and financial reviews.
• Help track financial deadlines, organize records, and ensure compliance with established financial procedures.

• Assist with employee onboarding and offboarding, including preparing paperwork, coordinating required documentation, and maintaining personnel files.
• Maintain accurate and confidential employee records, including training, certifications, and compliance documentation.
• Assist with recruitment activities, including posting job openings, scheduling interviews, and communicating with applicants.
• Support employee benefits administration, payroll documentation, and timekeeping processes.
• Help track performance reviews, required trainings, and other HR‑related deadlines.
• Respond to routine employee questions and direct more complex matters to the appropriate team member.

• Maintain organized electronic and physical records in accordance with agency policies and confidentiality requirements.
• Prepare correspondence, spreadsheets, reports, and other administrative documents.
• Communicate professionally with employees, vendors, and external partners.
• Identify opportunities to improve administrative processes and increase efficiency.
• Provide occasional front desk or general administrative coverage as needed.
• Assist with special projects and other duties as assigned.

• Associate degree or equivalent combination of education and relevant experience.
• At least 3 years of administrative experience, preferably involving accounting, bookkeeping, payroll, or human resources.
• Strong attention to detail, accuracy, and organizational skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to…