Program Assistant; ESIT

• Location 1201 Cornwall Ave,Bellingham, WA, ,United States
• Base Pay $20.88 - $24.75 / Hour
• Job Category Infants and Toddlers, Early Learning, Program Assistant
• Employee Type Regular Full Time

Position Open Date: 10/08/2026

Interested in making a difference in your community while building a career? Join our team as an ESIT Program Assistant!

For 60 years, Opportunity Council has worked throughout Northwest Washington to build just, equitable communities through service, investment, and collaboration. Our mission is to help people improve their lives through education, support, and direct assistance while advocating for just and equitable communities. Part of a national network of Community Action Agencies, we are dedicated to helping people help each other and themselves—building a community where everyone has the chance to thrive and contribute.

At Opportunity Council, our values guide everything we do. Collaboration, respect, integrity, passion, and learning shape how we show up for each other and for our community. We’re also committed to weaving diversity, equity, and inclusion into every part of our work—from the help we offer in the community to the kind of workplace we create for our staff.

To learn more about us and our work, visit our website:(Use the "Apply for this Job" box below)..org

This position provides administrative support to the Early Support for Infants and Toddlers program, working effectively, efficiently and cooperatively in a professional manner with a variety of internal staff and external partners in the community to build and sustain healthy relationships. This position is responsible for creating & maintaining systems and problem solving with others.

WORK SCHEDULE: Monday through Friday 8 AM to 5 PM

• Oversees third party biller and manage the HIPPA compliant transportation of client billing clips,payments and credentialing with contracted companies.
• Process client Insurance liability payments or participates in the development and maintenance of asystem to collect payments.
• Maintains program systems such as the System of Payments and Fees for ESIT and athird-party billing system for the Opportunity Council ESIT program.
• Assists with the development and maintenance of data base systems and/or rosters provided bycontracted provides and funders to ensure accuracy across multiple tracking systems.
• Provides clerical support to assigned program staff and ESIT Supervisor, including faxing, makingcopies, taking notes etc.
• Collects, enters and tracks data utilizing multiple databases or formats such as Excel spreadsheets forESIT and SEAS for use in internal monitoring, data carousel and funder reporting purposes.
• Provides reporting support on the status or outcomes of a specific assigned project.
• Prepares for meetings including material gathering, agenda preparation, scheduling of speaker’s spacesand coordination of training opportunities.
• Takes meeting minutes, edits with input from the ESIT Supervisor, and distributes notes and minutes tothose attending the meetings
• Makes travel arrangements for staff.
• Tracks referrals for community resources made to OC/ESIT families by coaches and FRCs.
• May coordinate internal and external newsletter information and create internal and external newsletters
• Tracks use and verifies billing of interpreter services, and contracted provider services.
• Maintains a staff training calendar or other calendars as appropriate for the program.
• Performs inventory tracking and maintenance and creates invoices after collecting and compiling data.
• Performs purchasing process, including researching, ordering, processing the encumbrance, accepting the purchase and distributing.
• Provides program systems support (i.e.…