Administrative Assistant 3

Administrative Assistant 3

Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia.

Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

The Disability Access Center supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. All are encouraged to apply, including women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

Western Washington University’s Disability Access Center (DAC) helps provide equal access and full inclusion for students through an individualized, interactive process that supports eligible students with disabilities. The DAC coordinates and administers approved accommodations, and connects with students, faculty, and campus partners to reduce barriers across the student experience.

The Administrative Assistant 3 provides advanced administrative and clerical support to the DAC. This role performs a wide spectrum of complex front-desk and office operations, manages student-facing communications, supports disability accommodation processes, maintains confidential records and documentation, coordinates schedules and referrals, and provides assistance in monitoring budgets and expenditures. The incumbent exercises discretion, handles sensitive information, and ensures timely, accurate service delivery.

• High School graduate or equivalent
• Demonstrated increasingly responsible full-time experience providing secretarial, administrative, and/or budgetary work.
• Demonstrated ability to exercise excellent professionalism, judgment, and confidentiality.
• Demonstrated ability to excel in a fast-paced environment.
• Demonstrated proficiency in Microsoft applications (e.g. Word, Teams, Outlook, Excel).
• Excellent interpersonal and written communication skills.
• Demonstrated commitment to work collaboratively as a positive team member and foster a cooperative, welcoming, inclusive and affirming work environment.

• Bachelor’s degree
• Experience with database and travel systems (such as Banner, Millennium FAST Finance and HR software, PageUP)
• Work experience in setting requiring strict confidentiality and familiarity with FERPA
• Familiarity with accessibility practices (e.g., accessible document formatting, captions/transcripts, or creating materials that meet departmental accessibility standards).
• Experience supporting financial operations and/or procurement workflows (e.g., purchase support, tracking expenditures, record maintenance).

All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR if you need information regarding medical or religious exemption and applicable accommodations.

$4,124 - $5,537/month depending on qualifications and experience

Benefits…