Camp Staffing Specialist

Are you an organized, people-focused problem solver who enjoys keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are quite the same? If you love connecting great people with meaningful work and want to make a difference in your community, we have an opportunity for you!

The Whatcom Family YMCA is looking for a BASE & Camp Staffing Specialist to help recruit, hire, schedule, and support the incredible staff who make our Before & After School Age Enrichment (BASE) and Camp programs possible.

Our BASE and Camp programs provide safe, engaging, and enriching experiences for children throughout Whatcom County. Behind every successful program is a dedicated team, and you'll play a key role in making sure those teams have the support they need to succeed!

What You'll DoAs our BASE & Camp Staffing Specialist, you'll work closely with the Director of After School & Camp Programs, program leadership, and Human Resources to ensure our programs are staffed with qualified, caring, and enthusiastic employees.

Your day-to-day responsibilities will include:

Recruit & Connect:
Review applications, conduct initial candidate screenings, coordinate interviews, and help welcome new team members to the Y.Keep Our Programs Staffed:
Coordinate daily schedules across multiple program locations, manage substitute coverage, and adjust staffing to meet program needs and required staff-to-child ratios.

Support Our Team:
Serve as a resource for employees by managing time-off requests, helping resolve scheduling challenges, and providing guidance on program procedures.

Keep Things on Track:
Oversee timecard accuracy, assist with payroll preparation, and maintain organized staffing and employee records.

Stay Compliance-Ready:
Track required employee certifications and training to ensure compliance with YMCA and Washington State DCYF requirements.

Welcome New Employees:
Help facilitate onboarding and orientation so new team members feel prepared, supported, and excited to get started.

Collaborate & Problem-Solve:
Partner with program leaders to anticipate staffing needs, identify solutions, and continuously improve processes.

Jump In When Needed:
Occasionally provide direct support in our child care programs to help ensure a safe, positive experience for children.

Represent the Y:
Participate in recruitment events, family activities, and our annual fundraising campaign.

What Makes You a Great Fit?

We're looking for someone who is proactive, adaptable, and genuinely enjoys supporting people. You don't need to have all the answers, but you should be comfortable finding solutions and keeping things moving!

You'll be successful in this role if you:

Are highly organized and can juggle multiple priorities without losing sight of the details.

Enjoy working with people and building positive, supportive relationships.

Communicate clearly, professionally, and with a customer-service mindset.

Can think on your feet and adapt when schedules or staffing needs change unexpectedly.

Are comfortable using technology to manage schedules, employee information, and administrative tasks.

Have strong attention to detail, especially when working with timecards, records, and compliance requirements.

Work well independently while also being a collaborative team player.

Are passionate about supporting programs that positively impact children and families.

Experience in staffing coordination, scheduling, recruiting, human resources, or child care programs is a plus!

Why Work at the Y?

At the Whatcom Family YMCA, you're not just filling shifts — you're helping create opportunities for children to learn, grow, and thrive.

You'll be part of a mission-driven organization that values teamwork, belonging, and making a positive…